KEY RESPONSIBILITIES

1. HOSTEL ATTENDANCE

- Maintain and monitor daily hostel attendance of students.
- Verify student presence during designated attendance timings.
- Track absentees and late entries and report the same to the concerned authority.
- Maintain accurate attendance and movement records.
- Monitor student leave, permissions, and out-pass records.

2. HOSTEL DAILY OPERATIONS

- Supervise the overall day-to-day functioning of the hostel.
- Ensure discipline and proper conduct among students.
- Coordinate with housekeeping, security, maintenance, mess, and other support staff.
- Attend to student concerns and resolve routine hostel-related issues.
- Escalate major disciplinary, safety, medical, or maintenance issues to the appropriate authority.
- Ensure hostel rules and regulations are properly followed.
- Monitor cleanliness, hygiene, and general upkeep of hostel premises.
- Maintain necessary hostel registers and daily reports.

3. HOSTEL ROUNDS

- Conduct regular rounds of hostel buildings, rooms, corridors, common areas, and surrounding premises.
- Check student presence and ensure adherence to hostel timings.
- Monitor discipline, cleanliness, and safety during rounds.
- Identify and report maintenance, electrical, plumbing, security, or safety issues.
- Conduct night rounds as per the hostel duty schedule.
- Immediately report any emergency or serious incident to the concerned authority.

4. STUDENT WELFARE & DISCIPLINE

- Maintain a safe, respectful,



and supportive hostel setting.
- Guide students regarding hostel rules, discipline, safety, and responsible conduct.
- Handle student grievances professionally and escalate serious matters when required.
- Monitor student movements and ensure compliance with hostel timings.
- Maintain confidentiality regarding student-related matters.

5. SAFETY & EMERGENCY MANAGEMENT

- Monitor hostel security and ensure unauthorized persons do not enter the premises.
- Respond promptly to emergencies and coordinate with security, medical, and management teams.
- Maintain emergency contact information and incident records.
- Report accidents, injuries, disciplinary incidents, or other serious concerns immediately.

CANDIDATE PROFILE

Education: Any Degree / Diploma preferred Experience: 0–3 years in hostel administration, residential supervision, student welfare, security, or related roles preferred. Freshers with good communication and supervisory skills may also be considered.

REQUIRED SKILLS

- Good communication and interpersonal skills.
- Strong discipline and responsibility.
- Ability to manage and supervise students.
- Good observation and problem-solving skills.
- Basic computer knowledge and documentation skills.
- Ability to handle emergency situations calmly.
- Willingness to work in rotational shifts and undertake hostel rounds.

GENDER REQUIREMENT

- Female Hostel Warden – 4 Positions
- Male Hostel Warden – 2 Positions

📌 Hostel Warden (Coimbatore)
🏢 Rathinam Group of Institutions
📍 Coimbatore