Responsibilities

- Providing assistance to the HR team in recruitment and onboarding.
- Providing support in ABS-wide (asset-backed securities) projects.
- Managing calendar as well as associated operations. Other tasks such as booking conference halls as well as audiovisual equipment, preparing documentation, etc.
- Organizing and scheduling complicated monthly and annual operations, such as agendas, meetings, logistics, luncheon arrangements, and travel plans.
- Handling management of major staff meetings and annual events of the organization.
- Providing backup assistance to lead the executive administrative assistant team.
- Serving as a lead administrator for central services.
- Performing clerical and admin tasks such as receiving calls, arranging appointments and ordering workplace supplies.
- Organize team events.
- Front Office day to day activity handling.
- Visitor management.
- Courier management.
- Handle the HK 5S Activity, Should have knowledge Factory 5S process.
- Chemical MSDS Awareness.
- Detail-oriented and capable to prioritize various assignments.
- Should be able to maintain calendars for multiple executives in the organization.
- Coordinate with other Executive Assistants when scheduling meetings.
- Manage general departmental administrative activities.
- Handle printing and collating work.
- Support and cross-train other EAs.
- Provide leadership support.




- Handle phone calls and convey important messages on time, every time.
- Maintain confidentiality with crucial data of the organization.
- Provide support to new recruits with facilities and necessary assets.

Requirements

- 2+ years of experience in an admin executive position.
- Broad understanding of executive administrative practices and processes.
- Independent and able to work with minimal supervision.
- Knowledge of HR policies and procedures can be considered as an advantage.
- Solid knowledge of MS Office and basic computer skills.
- Experience in preparing cash flow statements, budgeting and expense control.
- Proficient in health and safety regulations.
- Excellent verbal and written communication skills, and the ability to present ideas clearly.
- Cafeteria Operation end to end Billing.
- Garden management activity operation.
- Facility Pest control MSDS awareness.
- Stationery, Pantry, HK Other operation related to IFM Inventory management.
- IFM Asset Inventory management.

Location: On-site - Bengaluru

Scheduled Weekly Hours: 48

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Admin Executive (Bengaluru)
🏢 Jones Lang LaSalle (JLL)
📍 Bengaluru