1. Office Administration
- Manage day-to-day administrative operations and ensure smooth functioning of the office.
- Coordinate office facilities, housekeeping, security, maintenance, transport, and other administrative services.
- Manage office supplies, assets, equipment, and inventory.

- Documentation & Record Management

- Maintain and organize company records, agreements, licenses, certificates, and statutory documents.
- Ensure proper filing, tracking, renewal, and timely updating of important documents.
- Maintain confidential employee, vendor, property, and company records.

- Legal Documentation & Coordination

- Prepare, maintain, and track agreements, contracts, MOUs, lease/rental documents, vendor agreements, and official correspondence.
- Coordinate with legal consultants, advocates, government authorities, and other external agencies whenever required.
- Track legal notices, documentation requirements, deadlines, and follow-up actions.
- Escalate legal matters to management and the company's legal advisor for appropriate action.

- Statutory Compliance

- Maintain records related to applicable statutory and regulatory requirements.
- Monitor licenses, registrations, certificates, permits, and their renewal dates.
- Coordinate with HR, finance, consultants, and relevant authorities to ensure timely compliance.
- Maintain compliance trackers and supporting documentation.

- Contract & Vendor Management

- Manage vendor contracts, service agreements, renewals, and supporting documents.




- Coordinate with vendors for documentation, quotations, invoices, renewals, and service-related issues.
- Ensure agreements and vendor records are properly maintained.

- Audit & Inspection Support

- Prepare required documents and records for internal and external audits.
- Coordinate with auditors, consultants, and government officials during inspections or verification processes.
- Ensure observations and document requirements are followed up and closed within timelines.

- Company Policies & SOPs

- Assist in preparing, implementing, and maintaining administrative policies, procedures, and SOPs.
- Ensure employees and departments follow established administrative processes.

- Asset & Facility Management

- Maintain records of company assets, equipment, office infrastructure, and maintenance activities.
- Coordinate repairs, maintenance, AMC renewals, and facility-related requirements.

- Reporting & Management Coordination

- Prepare administrative, compliance, documentation, and status reports for management.
- Maintain trackers for agreements, licenses, renewals, legal matters, and other important deadlines.
- Follow up with concerned departments and ensure timely completion of assigned activities.

- Confidentiality & Risk Management

- Maintain strict confidentiality of company, employee, contractual, and legal documents.
- Identify administrative and documentation-related risks and report them to management.
- Ensure significant documents are securely stored and backed up.

📌 Administration Manager (Chennai)
🏢 Layam
📍 Chennai