- Executive Assistant / Owner’s Office Manager
- - Location: Sector 22, Panchkula
- Reporting to: Group Owner / Managing Director
- - We are seeking a high-calibre Executive Assistant / Owner’s Office Manager to support the Group Owner/MD overseeing two manufacturing businesses.
- - This is a business-facing leadership support role, not a conventional secretarial or diary-management position.
- - The incumbent will act as the central coordination and execution interface between the Owner, Plant CEOs, CFO, Technical Controller, Sales, Purchase and other senior leaders.
- - Key Responsibilities
- - * Prepare a concise daily Owner brief covering both businesses, highlighting key performance, risks, exceptions and decisions required.
- * Consolidate information across production, sales, profitability, cash flow, receivables, procurement, technical performance and major business risks.
- * Prepare one-page decision notes and management briefs with relevant facts, analysis, options and recommendations.
- * Maintain an Owner Decision & Action Tracker, ensuring commitments, responsibilities and timelines are followed through to closure.
- * Coordinate business reviews with Plant CEOs, CFO and senior functional leaders and ensure information is complete and decision-ready.
- * Track business KPIs, budgets vs actuals, major deviations and management actions.
- * Monitor major capex, shutdowns, strategic initiatives, cost-improvement projects and other critical programmes.
- * Undertake business research, data analysis and management summaries as required by the Owner.
- * Anticipate upcoming priorities, information requirements and potential issues rather than waiting for instructions.
- * Proactively escalate significant risks, delays and unresolved matters.
- * Protect the Owner’s time by filtering routine operational matters and prioritising high-value decisions.
- * Maintain strict confidentiality across financial, commercial, strategic and people-related matters.




- * Visit manufacturing locations when required for reviews or critical projects.
- - Candidate Profile
- - * 5–10 years of relevant experience.
- * Experience in an MD/CEO/Promoter Office, CEO Office, Executive Assistant, Business Operations, MIS, PMO or Project Coordination role.
- * Manufacturing or industrial-sector exposure strongly preferred.
- * Robust numerical, analytical and commercial orientation.
- * Excellent Excel, PowerPoint, MIS and management-reporting skills; comfort with modern AI/productivity tools desirable.
- * Ability to understand key metrics including revenue, contribution, EBITDA, cash flow, working capital, receivables, inventory, production, downtime and cost.
- * Excellent written and verbal communication with the ability to prepare crisp executive summaries.
- * Strong problem-solving, prioritisation and stakeholder-management capability.
- * Highly organised, discreet, dependable and execution-focused.
- * Assertive enough to follow up effectively with CEOs, CFOs and senior leaders.
- * Ability to identify incomplete information, challenge assumptions professionally and drive timely closure.
- * Comfortable working independently in a fast-paced environment.
- - Education
- - Strong graduate qualification required.
- - MBA or equivalent business qualification preferred but not mandatory.
- - Greater weight will be given to business understanding, analytical ability, execution capability, maturity and judgement than pedigree alone.
- - Role Expectations
- - The individual should function as the operating backbone of the Owner’s Office, enabling disciplined information flow, better decision-making and timely execution across both businesses.
- - The role combines executive support, business analysis, management information, project coordination and execution governance.
- - It carries strong coordination and follow-up responsibility but does not independently run plant operations or make technical, financial or commercial decisions.

📌 Executive Assistant To Managing Director (Panchkula)
🏢 Vishal Papertech India
📍 Panchkula