A-PLANET

Job Description – Accounts & Inventory Executive

Department: Accounts & Operations

Location: [Indore/Bhopal]

Experience: 1–3 years preferred

Employment Type: Full-time

Role Overview

We are looking for a detail-oriented Accounts & Inventory Executive to manage day-to-day billing, stock records, payment follow-ups and basic accounting operations. The person will be responsible for maintaining accurate inventory and financial records and ensuring timely collection of outstanding payments.

Key Responsibilities

1. Stock Management

- Maintain daily stock records of all products and accessories.
- Record stock inward, outward, transfers and returns accurately.
- Reconcile physical stock with system/book records regularly.
- Track serial numbers/IMEI numbers wherever applicable.
- Monitor stock movement between branches and Head Office.
- Identify and report stock discrepancies, shortages or damages immediately.
- Maintain proper records for new, demo, refurbished and used products.

2. Billing & Invoicing

- Prepare sales invoices, purchase invoices and other required documents.
- Ensure correct product details, quantities, prices, discounts, GST and customer details on invoices.
- Maintain proper records of cancelled, revised and credit invoices.
- Coordinate with the sales team for billing-related requirements.
- Ensure every sale is properly billed and recorded.

3. Payment & Receivables Follow-up

- Maintain daily outstanding/receivables reports.
- Follow up with customers and B2B clients for pending payments.
- Track payment due dates and ensure timely collection.
- Share payment reminders through calls/messages/email as required.
- Maintain customer-wise payment records.
- Escalate overdue payments to management.
- Ensure payments received are properly recorded and reconciled.

4. Daily Accounts Operations

- Record daily sales, purchases, expenses and payments.
- Maintain cash and bank transaction records.




- Reconcile daily collections with invoices and payment receipts.
- Coordinate with the bank/accounting team for transaction-related matters.
- Assist in GST, TDS and other accounting-related work as required.
- Maintain proper documentation of all financial transactions.

5. Reporting

Prepare and maintain:

- Daily Sales Report
- Daily Collection Report
- Outstanding/Receivables Report
- Stock Report
- Stock Transfer Report
- Purchase Report
- Payment/Pending Payment Report
- Branch-wise financial and stock reports

6. Coordination & Control

- Coordinate with sales, service, purchase and management teams.
- Ensure all stock movements are properly documented.
- Ensure no product leaves the premises without proper billing/authorization.
- Maintain confidentiality of financial and business information.
- Immediately report any billing, stock or payment discrepancy to management.

Required Skills

- Good knowledge of MS Excel/Google Sheets
- Basic knowledge of accounting and GST
- Strong understanding of billing and inventory management
- Good numerical and analytical skills
- Solid follow-up and communication skills
- Attention to detail
- Ability to maintain accurate records
- Experience with accounting software/Tally/ERP will be an advantage

Preferred Candidate

- 1–3 years of experience in accounts, billing, inventory or retail operations.
- Experience in electronics/mobile/Apple/retail businesses will be an advantage.
- Should be comfortable handling both computer-based records and physical stock documentation.
- Should be responsible, organized and strict about documentation and payment follow-ups.

Key Performance Indicators (KPI)

- Accuracy of stock records
- Zero/minimum billing errors
- Timely updating of daily transactions
- Accuracy of receivables/outstanding reports
- Timely payment follow-up and collection
- Timely reconciliation of stock, cash and bank
- Proper documentation of all stock movements and transactions

📌 Inventory Management And Billling (Indore)
🏢 A-Planet
📍 Indore