POSITION DESCRIPTION
Position Title:Facilities Assistant Manager
Reports Directly to: Facilities Manager
Position Overview:
Facilities Supervisor will contribute towards the effective day to day operation and facility management. This role is to perform a variety of facilities tasks and duties include providing support to the entire business team on a day-to-day basis and managing our company's facilities activities. The office administrator ensures smooth running of our company's offices and contributes in driving sustainable growth.
Primary Responsibilities:
Supervises the management of the facilities: Materials & Facilities, Electrical, Water, Equipment, etc.
Maintains day to day interface with Suppliers, Contractors, Operations & Maintenance Personnel for undertaking routine activities
Ensures that the facility is fully operational with all utilities functioning properly on a 24 x 7 basis
Implements a 52-week planner for all M&E; equipment's including adherence
Maintains 100% uptime for all critical equipment PM of all assets and infrastructure
Manages the closure of help desk tickets within SLA as per priority
Oversees and approves the managing of service providers
Coordinates office activities and operations to secure efficiency and compliance to company policies
Executes Incident management, RCA reporting
Manages agendas/travel arrangements/appointments etc. for management
Ensures operation of Infrastructure equipment by coordinating with service providers for preventive maintenance requirements; calling for repairs; maintaining equipment inventories
Coordinate office procedures and resolve facilities issues.




Develops and updates administrative systems to make them more efficient
Tracks expenses of facilities team and publishes MIS and creates a monthly report on budget vs actuals with cost optimization module, also bills processes and payments
Presents facilities presentation to management team on a monthly basis with micro level details
Coordinates cost reduction initiatives without affecting employee satisfaction
Plans and conducts the ISMS training, Fire drill activities as per calendar schedule
Minimum Qualifications:
Education Requirements:
High School Diploma or equivalent
Field Experience:
At least 6 years of experience in the Facilities field
Position Experience:
At least 6 years in a facilities or similar position
Proven experience as an office administrator, Assistant Manager, or relevant role
Other Qualifications:
Knowledge of office management systems, procedures, and statutory compliance for service providers
Knowledge in employees' transportation, routing, and helpdesk support
Technical knowledge in maintaining facilities equipment's like AC, UPS, EB Panel and DG
Good knowledge in managing the BMS – Access control, CCTV, Fire alarm panel and Fire Extinguisher.
Required Skills:
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office and reports
Flexibility working in any shift
Excellent communication when
Cooperative approach, using solid influencing and negotiating skills with Internal/External Main & Adhoc contractors/vendors
PF, Mediclaim, Gratuity

📌 Facilities Assistant Manager (Chennai)
🏢 DATAMARK
📍 Chennai