Company: Vajraa.io

Location: Pune

Employment Type: Full-time

About the Company

Vajraa.io is a growing technology-driven company focused on building innovative digital solutions and creating new opportunities through technology. We are expanding our operations and looking for a responsible HR professional who can manage internal HR processes, support employee engagement, and contribute to the growth and development of our organization.

Key ResponsibilitiesSchedule and Calendar Management

- Manage the Founder's daily schedule, meetings, appointments and travel plans
- Prioritise the Founder's time and resolve scheduling conflicts
- Prepare meeting agendas, record minutes and track action points

Task Tracking and Follow-up

- Maintain a task tracker covering all assigned and pending activities
- Follow up with employees, clients, vendors and business partners until tasks are closed
- Monitor deadlines, targets and project progress, and flag delays early

Reporting and Documentation

- Prepare daily and weekly status reports and MIS reports
- Prepare presentations, proposals, business documents and reports
- Maintain records of important discussions, decisions and commitments

Coordination

- Coordinate with different departments for smooth execution of work
- Act as the communication link between the Founder and internal teams
- Handle emails, calls and professional correspondence on the Founder's behalf

Business Support





- Assist with business development and strategic activities
- Conduct research and prepare information to support business decisions
- Assist in planning and executing new projects and initiatives
- Support the Founder in marketing, HR, finance and administrative work when required

Confidentiality and Discretion

- Maintain strict confidentiality of company and Founder-related information

Qualification Education

- Bachelor's degree in BBA, B.Com, Business Administration, Management or a related field
- MBA preferred

Experience

- 1-3 years as an Executive Assistant, Founder's Assistant, Business Coordinator

Required Skills

- Excellent communication and interpersonal skills
- Strong coordination and follow-up ability
- Good time management, planning and organisational skills
- Ability to handle multiple priorities and urgent tasks
- Problem-solving and decision-making ability
- Robust attention to detail
- Proactive, responsible and ownership-driven
- Able to maintain confidentiality and act with discretion
- Comfortable working in a fast-paced environment and coordinating with multiple teams

Why Join Us

- Work directly with the Founder and learn how a business is run
- Exposure to marketing, HR, finance, operations and business development
- Clear growth path towards Business Coordinator or Manager roles
- Ownership of real work with real impact

📌 Executive Assistant (Pune)
🏢 Vajraa.Io
📍 Pune