We are a growing CPA firm seeking a reliable, organized, and client-focused Virtual Administrative Assistant / Office Manager to support the day-to-day operations of our practice.

This is an excellent opportunity for someone with strong administrative and clerical skills who enjoys working independently, communicating with clients, and keeping an office organized and on schedule.

The successful candidate will be detail-oriented, proactive, professional, and comfortable managing multiple priorities in a remote environment.

Key Responsibilities

Answer and manage emails and general client inquiries

Communicate professionally with clients and assist with client requests

Schedule and coordinate client appointments and meetings

Receive, organize, and distribute electronic documents and correspondence

Process, organize, rename, and scan client source documents

Assist with preparation and organization of client working papers

Maintain organized and up-to-date electronic client files

Track tax, accounting, and other important client deadlines

Follow up on outstanding information and ensure deadlines are met

Assist with client billing, collections, deposits, and administrative bookkeeping

Coordinate workflow and assignments within the office

Assist the Partner with administrative and executive tasks

Prepare documents, spreadsheets, presentations, and correspondence

Assist with planning client events, presentations, and seminars

Support marketing and business development activities

Maintain confidentiality of client and firm information

Handle multiple assignments and projects simultaneously





Perform other administrative duties as required

Qualifications & Skills

Previous administrative, accounting, or CPA firm experience is an asset

Post-secondary education preferred

Excellent organizational and time-management skills

Strong attention to detail

Excellent written and verbal communication skills

Professional and friendly client-service approach

Ability to work independently with minimal supervision

Ability to prioritize and manage multiple deadlines

Strong computer and Microsoft Office skills

Experience with QuickBooks is an asset

Experience with tax preparation software is an asset

Accounting or bookkeeping experience is an asset

CPA firm or professional services experience is an asset

What We're Looking For The ideal candidate is someone who:

Takes ownership and follows through on assignments

Is dependable and responsive

Is highly organized and detail-oriented

Enjoys working with clients

Can identify what needs to be done without being constantly directed

Is comfortable working remotely

Has a strong sense of urgency around deadlines

Maintains professionalism and confidentiality at all times

Compensation & Work Arrangement

Work Location: Fully Remote / Virtual

Job Type: Permanent, Part-Time

If you are an organized administrative qualified who enjoys supporting clients and helping a professional services firm run efficiently, we would love to hear from you.

Please submit your resume and a brief introduction outlining your relevant experience and availability.

Pay: ₹10,526.73 - ₹45,044.49 per month

Work Location: Remote

📌 Virtual Administrative Assistant / Office Manager – CPA Firm (India)
🏢 Vivazen Bharata Services PvtLtd
📍 India