VENDOR MANAGEMENT EXECUTIVETLF – The Luxury Florets

Location: Patel Nagar, Delhi

Job Type: Full time

Working Hours: 11:00 AM – 8:00 PM

Experience: Minimum 1 Year

Starting Salary: ₹20,000 per month

About TLF

TLF – The Luxury Florets is a luxury floral and gifting brand creating premium bouquets, hampers, bespoke arrangements and curated gifting experiences.

We are looking for a Vendor Management Executive who will take ownership of TLF's complete vendor network and procurement process.

This is a hands-on role for someone who can find the right vendors, negotiate the right prices, maintain strong relationships, ensure quality and make sure everything reaches TLF on time.

Key Responsibilities1. Vendor Management

- Manage TLF's complete vendor network across flowers, gifting, packaging, printing, accessories, logistics, fabrication, production and other requirements.
- Maintain strong and professional relationships with existing vendors.
- Maintain an updated database of vendors, products, prices, payment terms and delivery timelines.
- Regularly follow up with vendors regarding ongoing and upcoming requirements.

1. New Vendor Sourcing

- Continuously identify and develop new vendors and suppliers.
- Visit markets, wholesalers, manufacturers and suppliers to find better options.
- Source vendors based on quality, price, reliability and availability.
- Build multiple vendor options for important products to avoid dependency on a single supplier.
- Explore vendors outside Delhi NCR whenever required.
- Assist in sourcing manufacturers and suppliers for new TLF products and collections.

1. Purchasing & Procurement

- Handle day-to-day purchasing requirements for TLF.
- Collect quotations and compare rates from different vendors.
- Negotiate prices, minimum order quantities, payment terms and delivery timelines.
- Place purchase orders after internal approval.
- Ensure the correct quantity, specifications and quality are received.
- Keep track of all pending purchases and deliveries.

1. Vendor Negotiation





- Negotiate aggressively but professionally to achieve the best possible commercial terms.
- Regularly review vendor rates and identify opportunities for cost reduction.
- Develop long-term relationships that can help TLF receive better rates and priority during high-demand periods.
- Negotiate special rates for bulk and recurring purchases.

1. Quality Control

- Ensure all products and materials supplied meet TLF's quality standards.
- Check samples wherever required before placing larger orders.
- Coordinate replacement/refund/rectification for damaged or poor-quality products.
- Track vendors with recurring quality issues and take corrective action.

1. Delivery & Follow-Up

- Track every purchase from order confirmation to final delivery.
- Ensure materials reach TLF within the required timeline.
- Proactively follow up with vendors instead of waiting for delays.
- Immediately communicate any potential delay or shortage.
- Arrange alternatives whenever a vendor cannot fulfil a requirement on time.

1. Cost Control

- Maintain updated vendor rate sheets.
- Monitor changes in market prices.
- Compare vendors regularly instead of relying on the same supplier for every purchase.
- Find cost-effective alternatives without compromising TLF's quality standards.
- Help improve overall procurement margins.

1. Vendor Performance Management

Regularly evaluate vendors based on:
- Quality
- Pricing
- Delivery timelines
- Reliability
- Responsiveness
- Product availability
- Replacement/support
- Payment terms

Maintain a list of preferred, backup and problematic vendors.

1. Internal Coordination





- Coordinate with the TLF sales, operations, production and creative teams regarding requirements.
- Understand upcoming orders and prepare procurement accordingly.
- Ensure materials are available before production deadlines.
- Handle urgent sourcing requirements for bespoke and high-value orders.

What We Are Looking For The ideal candidate should be:
- Confident in negotiating with vendors
- Excellent at follow-ups
- Highly organized
- Commercially minded
- Good at building relationships
- Proactive and solution-oriented
- Comfortable visiting markets and vendors
- Comfortable handling multiple vendors simultaneously
- Good with Excel/Google Sheets
- Able to work under pressure and manage urgent requirements
- Willing to take ownership rather than waiting for instructions

Preferred Background Candidates with experience in any of the following industries will be preferred:

Floral | Gifting | Events | Weddings | Hospitality | Luxury Retail | Packaging | Procurement | Sourcing | Manufacturing | E-commerce

Strong knowledge of Delhi/NCR markets and local vendors will be an added advantage.

Key Performance Areas The candidate's performance will be measured on:

- Quality of vendors developed
- Cost savings through negotiation
- Timely procurement
- Vendor reliability
- Reduction in procurement delays
- Availability of materials
- Development of new vendors
- Speed of resolving vendor issues
- Maintaining accurate vendor and purchase records

Important This is not a desk-only coordination job.

The candidate should be comfortable with calling vendors, negotiating rates, visiting markets, finding new suppliers, checking products, coordinating deliveries and solving problems on the ground.

If you are someone who can find the right vendor, negotiate the right price, ensure the right quality and get the material delivered on time — we want to hear from you.

Pay: From ₹20,000.00 per month

Work Location: In person

📌 Vendor Manager (Patel Nagar)
🏢 The luxury florets
📍 Patel Nagar