Job Summary The Tender Executive is responsible for the end-to-end execution of tender submissions across Central Government, State Government and PSU e-procurement platforms. Flybi operates in a high-volume bidding environment in which several tenders frequently close on the same day, each governed by its own portal, eligibility matrix, Earnest Money Deposit requirement and corrigenda stream. The role exists to ensure that every tender the company elects to pursue is submitted complete, compliant and ahead of the stated deadline.

This is an execution role within the Tendering and Contracts function. It is not a tender-identification or subscription-monitoring position.

Reporting: The position reports into the Tendering and Contracts function and works directly with the Founder and CEO on bid strategy and go / no-go decisions.

Flybi uses AI daily; every department uses AI daily, and the tender desk is where it earns the most. A Notice Inviting Tender runs to hundreds of pages and several close on the same day. We expect you to use large language models (ChatGPT, Claude, Gemini) to read an NIT fast and pull out the eligibility matrix, turnover and similar-work clauses, EMD terms and submission format; to compare a corrigendum against the original and list exactly what changed; to draft technical write-ups and covering letters; and to keep the tender register clean without hand-typing everything.

The verification rule is absolute. A model will confidently invent a clause, a date or a threshold. Every eligibility criterion, every deadline and every figure that goes into a submission is read by you in the source document and confirmed there before the bid is filed.

We want someone twice as fast because of these tools and disqualified never because of them.

Responsibilities

- Review each Notice Inviting Tender and prepare a complete eligibility matrix covering turnover, similar-work experience, manpower, equipment and certification requirements
- Prepare a documented go / no-go recommendation for the reporting manager before document preparation commences
- Compile, format and validate technical and financial bid packs in accordance with the format prescribed by each issuing authority and portal
- Arrange Earnest Money Deposit instruments, including demand drafts, bank guarantees,



online transfers and Bid Security Declarations, and claim MSME / Udyam and Startup India exemptions where applicable
- Monitor corrigenda and addenda daily for every live tender and incorporate all amendments prior to submission
- Execute submissions on GeM, CPPP (etenders.gov.in), IREPS and State e-procurement portals using a valid Digital Signature Certificate, in advance of the closing time
- Maintain the tender register, recording submissions, outcomes, Earnest Money Deposits released and outstanding, and the documented reason for every unsuccessful bid
- Coordinate with the technical, finance and operations teams to obtain supporting documentation within agreed internal timelines
- Maintain portal enrolments, vendor registrations and certification records so that eligibility is never lost on a procedural lapse
- Support post-award formalities, including performance security, agreement execution and vendor onboarding

Location and hours

Kengeri, Bengaluru (nearest metro: Kengeri, Purple Line). Monday to Saturday, 10:00 AM to 7:00 PM. Saturday is a full working day - not a half day, not alternate Saturdays. This role is 100% from our Kengeri office. There is no remote, hybrid or work-from-home option, now or later. Please do not apply if you need one. ;

Requirements

Essential qualifications and experience

- Graduate in any discipline
- A background in engineering, commerce or business administration is preferred
- Two to four years of experience managing live tender submissions from Notice Inviting Tender through to submission
- Experience confined to tender identification or opportunity monitoring will not be considered equivalent
- Demonstrated personal submission experience on at least two of the following platforms: GeM, CPPP (etenders.gov.in), IREPS, or a State e-procurement portal
- Working knowledge of Earnest Money Deposit instruments and Bid Security Declarations,



and of the conditions under which MSME / Udyam exemptions may be claimed
- Working use of AI tools on tender documents - reading a long NIT, extracting eligibility criteria, comparing corrigenda, drafting technical content
- You can name what you use, and describe how you verify every extracted clause against the source document before it reaches a bid
- Ability to interpret a Notice Inviting Tender independently and construct an eligibility matrix without supervision
- Established practice of tracking corrigenda and addenda through to the point of submission
- Solid written English, sufficient to prepare technical bid documentation for submission to government authorities
- Proficiency in Microsoft Excel and Microsoft Word, and familiarity with Digital Signature Certificate usage and portal enrolment
- Currently based in Bengaluru, or willing to relocate

Desirable

- Prior experience in survey, geospatial, LiDAR, GIS or drone services
- Exposure to national land-records modernisation or city-mapping programmes
- Experience with bank guarantees and performance security instruments
- Experience handling MSME / Udyam and Startup India exemption documentation
- Familiarity with two-cover bid processes and reverse auctions

Competencies

- Deadline discipline. Tender deadlines are absolute. We look for a consistent record of submitting ahead of time rather than at the closing hour.
- Procedural accuracy. Bids are more often disqualified on format, attestation and annexure errors than on price. Close adherence to the prescribed format is essential.
- Parallel workload management. The ability to run several concurrent submissions without loss of accuracy.
- Documentation discipline. Structured record-keeping, so that the status of any live tender can be established at any time by a colleague other than the post-holder.
- Professional communication. Clear and courteous correspondence with internal stakeholders and issuing authorities.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Tender Executive (Bengaluru)
🏢 Flybi Technologies Banglore
📍 Bengaluru