Position: - Sales & Tendering Coordinator – Oil & Gas / EPC Projects

Department: -Sales & Business Development

Location: -CBD Belapur, Navi Mumbai

Experience: - 2–5 Years (in Oil & Gas, EPC, Engineering, Inspection, Technical Services, Tendering)

Employment Type: -Full Time

Reporting To: -DGM

Salary: - Rs. 25000/- to 40000/- per month

Job Purpose The Sales & Tendering Coordinator will be responsible for identifying new business opportunities, searching and evaluating Oil & Gas and EPC project tenders, coordinating tender submissions, qualifying projects based on STEM's capabilities, and supporting the business development team in acquiring new clients and projects.

Key Responsibilities

1. Business Development & New Client Identification

- Identify and develop new clients in the Oil & Gas, EPC, Engineering, Infrastructure and Industrial sectors.
- Research upcoming projects, new contracts and business opportunities across India.
- Prepare and maintain a database of potential clients, EPC contractors, project owners and consultants.
- Conduct regular client follow-ups through calls, emails and meetings.
- Coordinate with the management for client meetings and business development activities.

2. Tender Identification & Monitoring

- Search and monitor relevant tenders on Government, PSU, EPC and private-sector tender portals.
- Identify suitable tenders related to STEM's services.
- Track tender notifications, corrigendums, pre-bid meetings, submission deadlines and tender status.
- Maintain a Tender Tracking / Opportunity MIS.

3. Tender Qualification

- Study tender documents, RFQ, RFP, EOI and pre-qualification requirements.
- Evaluate whether STEM qualifies for the tender based on:
- Technical eligibility
- Previous experience
- Manpower requirements
- Turnover criteria
- Similar work experience
- Certifications and registrations
- Financial requirements
- Other client-specific conditions




- Prepare a Tender Qualification / Bid-No-Bid Summary for management approval.
- Highlight gaps, risks and additional documents required before bidding.

4. Tender Preparation & Submission

- Coordinate with internal teams for preparation of technical and commercial documents.
- Collect company documents, credentials, experience certificates, manpower details and other supporting documents required for tender submission.
- Coordinate preparation and submission of bids within the stipulated timeline.
- Ensure all tender requirements and submission checklists are completed.
- Monitor EMD, PBG, tender fees and other applicable requirements in coordination with the concerned team.

5. Oil & Gas / EPC Project Coordination

- Identify upcoming Oil & Gas, EPC, shutdown, inspection, engineering and manpower-related projects.
- Study project scope and understand potential manpower/service requirements.
- Identify opportunities where STEM can provide technical manpower, inspection or project-related services.
- Coordinate with project/technical teams to understand project requirements and feasibility.

6. Client & Proposal Follow-up

- Follow up with prospective clients regarding submitted proposals and tenders.
- Maintain records of quotations, tenders, client discussions and project status.
- Coordinate responses to client queries and clarification requirements.
- Track tender results and maintain a database of Won / Lost / Under Evaluation / Upcoming opportunities.

7. MIS & Reporting

- Prepare weekly and monthly reports covering:




- New clients identified
- New tenders identified
- Qualified tenders
- Submitted tenders
- Upcoming opportunities
- Tender status
- Client follow-ups
- Business pipeline
- Present the business development and tender pipeline to management.

Candidate Profile

Education

- Graduate in any discipline.
- Diploma/Degree in Engineering / Business Management / Marketing will be an advantage.

Experience

- 2–5 years of relevant experience in:
- Oil & Gas
- EPC
- Engineering Services
- Inspection Services
- Technical Manpower
- Tendering / Bidding
- Industrial Projects

Required Skills

- Good understanding of Tendering & E-Procurement
- Knowledge of Oil & Gas / EPC industry
- Ability to read and understand tender documents
- Strong analytical and qualification skills
- Good Excel and MIS skills
- Good communication and email drafting skills
- Strong client follow-up ability
- Good coordination and documentation skills
- Ability to work with deadlines
- Willingness to travel for client meetings, if required

Preferred Candidate Candidate who has already worked with Oil & Gas companies, EPC contractors, inspection companies, manpower/service contractors or engineering companies and has hands-on experience in tender identification, tender qualification and bid coordination will be preferred.

Key Performance Indicators (KPIs)

- Number of current qualified business opportunities identified
- Number of relevant tenders identified
- Number of tenders successfully qualified
- Number of tenders submitted on time
- New clients added to the business pipeline
- Client meetings and follow-ups
- Tender conversion / project acquisition
- Accuracy and timeliness of tender MIS

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits

- Provident Fund

Education:
- Bachelor's (Preferred)

Work Location: In person

📌 Sr. Sales Coordinator (CBD Belapur)
🏢 STEM INTEC
📍 CBD Belapur