Sr. Executive WFI The Senior Executive Workplace Facilities Infrastructure will serve as the Location In-Charge and be responsible for overseeing the end-to-end administration, facilities management, infrastructure operations, workplace services, statutory compliance, and employee experience at the assigned office location. The role requires effective coordination with internal stakeholders, leadership teams, vendors, landlords, and support functions to ensure seamless workplace operations, safety, compliance, and service excellence.

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Key Responsibilities

Workplace Facility Operations

Manage day-to-day facility operations and ensure uninterrupted functioning of office infrastructure.

Oversee housekeeping, pantry, cafeteria, security, transport, pest control, landscaping, and other workplace services.

Ensure optimal workplace readiness and employee satisfaction across office facilities.

Conduct regular facility inspections and implement corrective actions.

Infrastructure Management

Oversee maintenance of electrical systems, UPS, DG sets, HVAC systems, CCTV, access control systems, fire and life safety systems, plumbing, and office assets.

Coordinate preventive and breakdown maintenance activities.

Ensure minimum downtime of critical infrastructure.

Vendor Contract Management

Manage facility service providers and AMC vendors.

Monitor service levels against defined KPIs and SLAs.

Review vendor performance and drive service improvements.

Process work orders, purchase requisitions, service contracts, and invoices.

Administration Employee Services

Act as single point of contact for all workplace-related matters at the location.

Support onboarding, seat allocation, workplace moves, and occupancy management.

Manage office supplies, asset records, visitor management, and workspace utilization.

Drive employee engagement initiatives related to workplace experience.

Compliance, Safety Risk Management





Ensure compliance with statutory, regulatory, and organizational requirements.

Support EHS programs, fire drills, emergency response plans, and safety audits.

Ensure workplace adherence to fire and life safety norms.

Coordinate ISO, internal, and external audits.

Projects Office Infrastructure Development

Support office expansion, renovation, refurbishment, and infrastructure upgrade projects.

Coordinate with architects, project consultants, contractors, and stakeholders.

Track project schedules, budgets, and quality standards during execution.

Ensure successful handover and operational readiness of completed projects.

Budget Cost Management

Manage location facility budgets and operating expenses.

Monitor monthly expenditure and identify cost optimization opportunities.

Verify vendor invoices and ensure timely payment processing.

Prepare MIS reports, budgets, forecasts, and management dashboards.

Stakeholder Management

Collaborate closely with HR, IT, Procurement, Finance, Legal, Security, and Business teams.

Manage landlord relationships and facility-related negotiations.

Provide regular updates to management on operational performance and key initiatives.

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Qualifications

Bachelor''s Degree in Administration, Facilities Management, Engineering, Business Administration, or related field.

Qualified certifications in Facilities Management, Administration, or Safety will be an added advantage.

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Experience

Min. 8 years of experience in Workplace Facilities Management, Administration, Corporate Real Estate, or Infrastructure Operations.

Experience handling regional office facilities independently.

Exposure to office fit-out, workplace projects, vendor management, and compliance management.

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Key Competencies

Facility Infrastructure Management

Vendor and Contract Management

Budgeting Cost Control

Stakeholder Man

📌 Sr. Executive - WFI (Pune)
🏢 VOLKSWAGEN GROUP DIGITAL SOLUTIONS PRIVATE
📍 Pune