Additional project details, processes, and requirements will be shared with shortlisted candidates during the selection and onboarding process.
About the Role
We are looking for a Telugu- and English-speaking Site Operations Coordinator to support a time-bound hospital-based project in Hyderabad.
This is a hands-on role responsible for managing day-to-day activities at the hospital, coordinating with relevant stakeholders, maintaining accurate project records, monitoring progress, and ensuring that activities are completed smoothly and on schedule.
The ideal candidate is organized, proactive, detail-oriented, and comfortable taking ownership of on-site operations.
Key Responsibilities
On-Site Operations
- Manage day-to-day project activities at the assigned hospital.
- Coordinate with relevant hospital personnel and individuals involved in the project.
- Explain the required process clearly and provide assistance when needed.
- Monitor daily activities and ensure that planned tasks are completed on time.
- Maintain an organized and effective workflow at the site.
- Identify and address routine operational issues proactively.
Process & Quality
- Ensure project activities are carried out according to defined guidelines.
- Perform basic checks on completed activities and identify incomplete or inconsistent work.
- Follow up on activities requiring correction or completion.
- Maintain consistency and accuracy throughout the project.
- Escalate technical, operational, or quality-related issues to the central team when required.
Tracking & Documentation
- Maintain accurate project trackers and records.
- Track daily progress and activity status.
- Maintain records of completed, pending, and follow-up activities.
- Keep project documentation organized and up to date.
- Ensure project information is handled responsibly and confidentially.
Hospital & Stakeholder Coordination
- Act as the primary on-ground coordination point for the project.
- Coordinate with hospital staff and the central project team.
- Manage day-to-day scheduling and operational requirements.
- Proactively identify potential delays or blockers.
- Coordinate with the relevant teams to resolve issues efficiently.
Reporting
- Share regular updates on site progress.
- Maintain basic operational metrics and trackers.
- Highlight delays, issues, and dependencies to the central team.
- Provide relevant observations and updates from the site.
- Support the central team with information required for project tracking.
Required Skills & Qualifications
- Fluent in Telugu and English – mandatory.
- Based in Hyderabad or willing to work on-site at the assigned hospital.
- Strong verbal communication and interpersonal skills.
- Comfortable interacting with hospital staff and different stakeholders.
- Strong attention to detail and organizational skills.
- Comfortable using Excel / Google Sheets and basic digital tools.
- Able to follow structured processes accurately.
- Good problem-solving and coordination skills.
- Comfortable working independently and taking ownership of on-site activities.
Preferred Experience
Experience in one or more of the following areas will be an advantage:
- Hospital or healthcare environments
- Site or field operations
- Project coordination
- Research coordination
- Participant-facing roles
- Quality assurance
- Data-related projects
- Survey or field research
- Operations support
Freshers with strong communication, organizational, and coordination skills are also encouraged to apply.
What Success Looks Like The successful candidate will ensure that:
- Hospital-based project activities run smoothly on a day-to-day basis.
- Relevant stakeholders receive explicit and timely communication.
- Activities are completed within planned timelines.
- Issues are identified and addressed early.
- Project records remain accurate and well organized.
- The central team has clear visibility into site progress.
- Day-to-day site operations require minimal intervention from the central team.
📌 Site Operations Coordinator (Hyderabad)
🏢 Josh Talks
📍 Hyderabad
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