The Senior Store Executive will be responsible for the overall day-to-day functioning and control of hospital stores, including receipt, inspection, storage, inventory management, issue and distribution , consumables, surgical items, housekeeping materials and other hospital requirements.

The position requires strong knowledge of hospital inventory processes, stock control, documentation, FEFO/FIFO, expiry management, indent management, vendor coordination, stock audits and NABH requirements.

Key Responsibilities

1. Overall Store Operations

- Take overall responsibility for the smooth and systematic functioning of hospital stores.
- Ensure availability of required medical, surgical, housekeeping and general consumables as per hospital requirements.
- Maintain proper segregation, identification, labeling and systematic arrangement of all store items.
- Ensure timely receipt and issue of materials against authorized documents/indents.
- Coordinate with departments regarding material requirements and stock availability.

1. Material Receipt & Inspection

- Receive materials against approved Purchase Orders and supplier invoices.
- Verify quantity, specifications, batch number, expiry date, packaging and physical condition.
- Coordinate with concerned departments for quality/specification verification wherever required.
- Ensure proper GRN/receipt documentation and discrepancy reporting.
- Report damaged, short, excess or incorrect supplies to the Store Manager/Purchase Department.

1. Inventory & Stock Control

- Maintain accurate physical and system-based inventory records.
- Monitor minimum, maximum and reorder levels.
- Identify slow-moving, non-moving and excess inventory.
- Conduct regular stock verification and reconciliation.
- Ensure proper FIFO/FEFO practices wherever applicable.
- Monitor expiry and near-expiry items and initiate timely action.
- Minimize stock-outs, overstocking, pilferage and material wastage.

1. Issue & Distribution

- Issue materials only against authorized requisitions/indents.
- Maintain proper documentation for all material issues.
- Ensure timely distribution of materials to ICU, OT, Emergency, Wards, Laboratory, Cath Lab, OPD and other departments.




- Verify quantity and item details before issue.
- Maintain department-wise consumption and issue records wherever applicable.

1. Hospital Inventory Documentation

- Maintain GRN, issue slips, stock registers, indent records, return records, transfer records and other store documentation.
- Ensure all records are complete, accurate, traceable and properly filed.
- Maintain documentation required for internal and external audits.
- Ensure system stock and physical stock remain reconciled.

1. NABH Compliance

- Ensure store practices comply with applicable NABH 6th Edition requirements and hospital policies.
- Maintain appropriate records for traceability, storage conditions, expiry monitoring and inventory control.
- Ensure proper storage of sterile, non-sterile, consumable and other medical supplies as applicable.
- Maintain required temperature/humidity monitoring records for designated storage areas.
- Ensure restricted/high-risk items are stored and controlled as per hospital policy.
- Support NABH audits, inspections and corrective/preventive actions related to Stores.

1. Expiry & Near-Expiry Management

- Conduct regular expiry/near-expiry checks.
- Maintain an expiry monitoring register.
- Segregate expired/damaged items from usable stock.
- Ensure expired materials are not issued or used.
- Coordinate with Purchase/Vendors/concerned departments for replacement or return of near-expiry/expired items as per policy.

1. Stock Audit & Reconciliation

- Conduct periodic physical stock verification.
- Investigate and report stock discrepancies.
- Prepare stock reconciliation statements.
- Support monthly, quarterly and annual inventory audits.
- Coordinate with Finance, Purchase, Pharmacy and concerned clinical departments during stock verification.

1. Vendor & Purchase Coordination

- Coordinate with Purchase/Vendors regarding pending supplies,



shortages, replacements and returns.
- Follow up on outstanding Purchase Orders and critical items.
- Inform management regarding frequently unavailable or critical materials.
- Assist in identifying appropriate reorder requirements based on consumption trends.

1. Team Coordination & Supervision

- Guide and supervise Store Executives/Store Assistants.
- Allocate daily store activities and ensure proper completion.
- Monitor staff discipline, attendance and adherence to store procedures.
- Train staff regarding proper storage, documentation, inventory handling and NABH requirements.

Required Qualifications
- Graduate in any discipline; preferably B.Com/BBA/B.Sc. or equivalent.
- Diploma/Certification in Material Management, Inventory Management or Hospital Management will be an advantage.
- 3–6 years of relevant experience in hospital/healthcare stores is preferred.
- Working knowledge of hospital inventory/store software

Required Skills
- Strong knowledge of hospital store operations
- Inventory and stock management
- FIFO/FEFO implementation
- Expiry and near-expiry management
- GRN and indent processing
- Stock reconciliation
- Audit and documentation skills
- NABH documentation and compliance awareness
- Vendor coordination
- MS Excel and basic computer knowledge
- Team supervision and coordination
- Strong organizational and record-keeping skills

Preferred Experience Candidates with relevant experience in hospital stores, multispecialty hospitals, NABH-accredited hospitals, medical/surgical inventory management or healthcare materials management will be preferred.

Authority & Accountability The Senior Store Executive shall be accountable for the day-to-day operational control of hospital stores, including material receipt, storage, inventory accuracy, issue/distribution, expiry monitoring, documentation, stock reconciliation and compliance with approved hospital policies and NABH requirements.

Note: This position is specifically intended for candidates having relevant hospital/healthcare store experience.

Pay: ₹20,000.00 - ₹30,000.00 per month

Perks

- Provident Fund

Work Location: In person

📌 Senior Store Executive (Faridabad)
🏢 Batra Heart u0026 Multispecialty Hospital
📍 Faridabad