Senior Payroll & HR Operations Executive / Assistant Manager – HR Operations

Company: Manufacturing/FMCG Group (name confidential at JD stage) Location: Dombivli, Mumbai (Work From Office, Monday to Saturday)

About the Company A manufacturing/FMCG/corporate setup with a workforce of 700-800 employees, looking to strengthen its HR Operations function with a hands-on payroll and compliance specialist.

About the Role

This is a senior individual-contributor role for someone who can independently own end-to-end payroll for a 700-800 employee organization, run entirely on Excel (no HRMS currently in place), while also overseeing core HR operations - onboarding to exit - and guiding a small team.

The role carries real statutory weight: PF, ESIC, PT, TDS, LWF, Gratuity, Bonus, and contract labor compliance (CLRA/Factories Act), including representing the company during inspections and audits. You'll work closely with the HR Manager/HR Head and support broader HR initiatives like appraisals, policy, and audits.

What You Will Do

1. Independently manage end-to-end monthly payroll (manual, Excel-based) for 700-800 employees with full accuracy and timeliness
2. Review salary structures, incentives, deductions, overtime, arrears, and final settlements
3. Ensure full statutory compliance - PF, ESIC, PT, TDS, LWF, Gratuity, Bonus - and handle contract labor/CLRA and Factories Act compliance
4. Prepare and present payroll MIS,



compliance reports, and audit data to management
5. Coordinate with Finance/Accounts on disbursement, reconciliations, and audits
6. Personally handle payroll audits, statutory inspections, and notices
7. Oversee onboarding, induction, confirmation, transfers, and exit/F&F; formalities
8. Maintain employee records and HR files with strict confidentiality
9. Supervise attendance, leave, and shift tracking
10. Support appraisal cycles, promotions, and salary revisions
11. Draft and approve HR letters (Offer, Appointment, Confirmation, Warning, Relieving)
12. Guide and mentor junior HR/payroll team members
13. Coordinate with external consultants, auditors, and government authorities as needed

What We're Looking For

1. 4-8 years of hands-on, end-to-end payroll experience, run independently without heavy HRMS support (strong Excel skills essential)
2. Proven exposure to statutory compliance and audits/inspections, including having personally represented a company before authorities
3. Experience handling contract labor compliance (CLRA) and Factories Act requirements
4. Background in manufacturing, FMCG, or retail corporate setups
5. Bachelor's degree in HR, Commerce, Management, or a related field
6. Comfortable working Monday to Saturday, fully in office in Dombivli
7. Immediate or short notice period

📌 Senior Payroll & HR Operations Executive / Assistant Manager – HR Oper (Mumbai)
🏢 Careerfit.ai
📍 Mumbai