ob Description – Factory Admin Manager / Senior Admin Executive

Company: PH4 Food & Beverages Limited (Toit)

Department: Administration

Location: Factory / Production Unit

Designation: Factory Admin Manager / Senior Admin Executive

Reporting To: Factory Head / Operations Head / HR Head

Job Summary

We are looking for an experienced and responsible Factory Admin Manager / Senior Admin Executive to manage the day-to-day administrative operations of the factory. The role will be responsible for facility management, vendor coordination, statutory and administrative compliance, housekeeping, security, employee support, documentation, and smooth functioning of the factory premises.

Key Responsibilities

1. Factory Administration

- Manage day-to-day administrative activities of the factory and ensure smooth operations.
- Maintain proper administrative records, registers, files, and documentation.
- Coordinate with production, HR, purchase, finance, maintenance, and other departments.
- Ensure availability of essential office and factory administration requirements.
- Support the Factory Head in administrative planning and execution.

2. Facility Management

- Oversee housekeeping, security, waste management, pest control, canteen, transportation, and other facility services.
- Ensure cleanliness, hygiene, and proper maintenance of the factory premises.
- Coordinate with maintenance teams and external agencies for repairs and facility-related issues.
- Monitor utilities such as electricity, water, fuel, and other essential services.

3. Vendor Management

- Coordinate with external vendors and service providers.
- Manage vendor contracts, quotations, work orders, invoices, and service schedules.
- Monitor vendor performance and ensure timely delivery of services.
- Coordinate with the Purchase and Finance teams for vendor payments and documentation.

4. Employee Support

- Address day-to-day administrative requirements and concerns of factory employees.




- Coordinate employee facilities such as transportation, canteen, uniforms, lockers, ID cards, and other requirements.
- Support HR in employee engagement activities and factory-level initiatives.
- Assist in resolving employee-related administrative issues.

5. Compliance & Safety

- Maintain required factory administration records and compliance-related documentation.
- Coordinate with HR and relevant departments for statutory requirements, inspections, and renewals.
- Ensure security, safety, housekeeping, and emergency procedures are followed.
- Maintain records related to fire safety, pest control, waste disposal, licenses, and other applicable requirements.
- Coordinate with external agencies or authorities whenever required.

6. Security & Access Control

- Monitor security operations and visitor management.
- Ensure proper entry and exit procedures for employees, visitors, contractors, and vehicles.
- Maintain security registers and incident records.
- Coordinate with security agencies and ensure adequate manpower deployment.

7. Inventory & Asset Management

- Monitor administrative and facility-related inventory.
- Maintain records of company assets, office equipment, furniture, uniforms, and other administrative materials.
- Ensure timely replenishment of essential supplies.
- Coordinate with Purchase for procurement requirements.

8. Documentation & Reporting

- Prepare regular administrative reports for management.
- Maintain records of vendors, contracts, licenses, AMC, facility expenses, and administrative activities.




- Track administrative expenses and support budget monitoring.
- Ensure proper documentation and filing of all administrative records.

Key Skills & Competencies
- Strong factory administration and facility management skills.
- Good vendor and service-provider management.
- Knowledge of basic statutory and factory-related compliance.
- Robust coordination and communication skills.
- Good negotiation and problem-solving abilities.
- Ability to manage multiple activities independently.
- Good knowledge of MS Excel, Word, email, and documentation.
- Strong team-management and interpersonal skills.
- Ability to work in a fast-paced food & beverage manufacturing environment.

Qualification & Experience
- Graduate in any discipline; MBA/PGDM in HR, Administration, Operations, or related field will be an advantage.
- 5–8 years of experience in factory administration, facility management, hospitality, F&B;, manufacturing, or a similar environment.
- Candidates with experience handling factory administration, vendors, security, housekeeping, facilities, and compliance will be preferred.

Preferred Candidate Profile
- Practical and hands-on approach to administration.
- Strong ownership and accountability.
- Ability to coordinate effectively with multiple departments.
- Good people-management skills.
- Willingness to handle factory-level operational and administrative requirements.
- Experience in the F&B; / food manufacturing / hospitality industry will be an added advantage.

Immediately joiner required

Factory /F&B; /Hotel /Production /Manufacturing Exeperience

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Toit Breweries Private Limited.

Sy.No.59/2 Malonagathihalli Village

Kasaba Hobli,

Nelamangala Taluk,

Bangalore Rural-562123

Pay: ₹32,000.00 - ₹43,920.70 per month

Benefits

- Food provided
- Provident Fund

Work Location: In person

📌 Senior Admin Executive/Admin Executive (Nelamangala Town)
🏢 Ph4 Food u0026 Beverages Private
📍 Nelamangala Town