Position: Secretary to Managing Director

Employment Type: Full-time

Experience: 2–5 years

Salary: As per experience and industry standards

Job Summary

We are looking for a highly organized, professional, and proactive Secretary to the Managing Director to provide comprehensive administrative and executive support. The candidate will be responsible for managing schedules, communication, meetings, documentation, and coordination on behalf of the MD.

Key Responsibilities

- Manage the MD's calendar, appointments, meetings, and travel schedules.
- Coordinate internal and external meetings and prepare meeting agendas.
- Maintain and organize confidential documents, records, and correspondence.
- Handle emails, calls, messages, and other communications on behalf of the MD.
- Prepare reports, presentations, letters, minutes, and other business documents.
- Follow up with department heads and employees on tasks assigned by the MD.
- Coordinate with clients, vendors, business partners, and other external stakeholders.
- Maintain a systematic record of important meetings, deadlines, and commitments.
- Arrange travel, accommodation, transportation, and related requirements.
- Prepare meeting minutes and ensure follow-up on action points.
- Assist the MD with day-to-day administrative and business activities.
- Handle sensitive and confidential information with complete discretion.
- Coordinate with different departments to ensure smooth communication and execution of management decisions.




- Perform additional administrative and coordination duties as assigned by the MD.

Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Excellent follow-up and coordination skills.
- Positive knowledge of MS Office / Google Workspace.
- Professional email and business correspondence skills.
- Ability to prioritize multiple tasks and work under deadlines.
- Strong interpersonal and relationship-management skills.
- High level of confidentiality and professionalism.
- Good attention to detail.
- Ability to work independently and anticipate the MD's requirements.

Educational Qualification
- Bachelor's degree in Business Administration, Management, Commerce, or a related field.
- Secretarial/Executive Assistant certification will be an advantage.

Preferred Candidate
- 2–5 years of experience as a Secretary, Executive Assistant, Personal Assistant, or Management Assistant.
- Experience supporting senior management or a Managing Director/CEO is preferred.
- Presentable, professional, and well-organized.
- Strong ability to manage confidential information.
- Candidates with excellent coordination and follow-up abilities are preferred.

Pay: ₹30,000.00 - ₹50,000.00 per month

Application Question(s)

- Are you available for immediate joining?

Experience:
- Secretarial work: 3 years (Preferred)

Willingness to travel:
- 100% (Preferred)

Work Location: In person

📌 Secretary to Managing Director (Kochi)
🏢 The Hiring Bureau
📍 Kochi