Job Summary The Director Secretary is responsible for providing high-level administrative and secretarial support to the Director. The role requires excellent organizational, communication, and time-management skills to ensure the efficient functioning of the Director’s office while maintaining confidentiality and professionalism.

Key Responsibilities

- Manage the Director’s calendar, appointments, meetings, and travel arrangements.

- Screen and prioritize calls, emails, and correspondence.

- Prepare meeting agendas, presentations, reports, and Minutes of Meetings (MoM).

- Coordinate internal and external meetings, conferences, and business events.

- Draft letters, emails, official documents, and presentations.

- Maintain confidential records, files, and documentation.

- Follow up with department heads on action items and project updates.

- Coordinate with clients, vendors, government authorities, and business associates as required.

- Organize travel itineraries, accommodation,



and expense reports.

- Maintain office records, contracts, and important documents.

- Handle incoming visitors and ensure professional reception.

- Assist in preparing reports, MIS, and business presentations.

- Support the Director in day-to-day administrative activities.

- Ensure timely communication and coordination across departments.

Required Skills

- Excellent verbal and written communication skills.

- Strong organizational and multitasking abilities.

- High level of integrity and confidentiality.

- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

- Solid drafting and documentation skills.

- Ability to work under pressure and meet deadlines.

- Professional etiquette and interpersonal skills.

- Excellent follow-up and coordination skills.

Work Location: In person

📌 Secretary/Receptionist (Mumbai)
🏢 Gabrielle Infra Speciality Private
📍 Mumbai