The Scanning Operator will be a key member of the Atain Accounts Payable team, responsible for ensuring invoices and supporting documentation are accurately captured, processed, and maintained within established timelines. This role plays a critical part in supporting payment processing and financial reporting activities while maintaining high standards of quality and compliance.
1. Required Skills and Preferred Qualifications
Mandatory Skills
- Strong written and verbal communication skills with proficiency in English.
- Highly organized with the ability to follow established procedures and manage workload effectively within deadlines.
- Strong administrative and time management skills.
- Problem-solving mindset with the ability to identify potential issues and implement timely solutions.
- Ability to work independently with minimal supervision and take ownership of assigned responsibilities.
- Exceptional attention to detail and accuracy when handling financial documentation.
- Commitment to maintaining confidentiality and safeguarding sensitive business information.
- Ability to thrive in a fast-paced, target-driven environment while consistently meeting KPIs and service levels.
Preferred Qualifications
- Experience working with document management, invoice processing, or financial operations.
- Familiarity with enterprise applications and workflow management systems.
1. Project Overview
This role supports Accounts Payable operations by managing critical activities across the invoice-to-payment lifecycle. The position contributes to the productive execution of Procure-to-Pay processes,
ensuring accurate document handling and seamless support for supplier payment operations.
1. Key Responsibilities
Invoice processing involves managing supplier invoices from receipt through payment and recording transactions accurately within financial systems.
- Review and identify all required information prior to scanning and processing invoices.
- Scan invoices and related documents using Kofax and upload them into SAP for further processing.
- Archive processed invoices and documents to ensure easy retrieval and audit compliance.
- Perform PDF scanning and document handling through the PEGA platform.
- Rescan and return invoices when necessary, adhering to established operational procedures.
- Maintain high scanning quality standards and ensure data accuracy in line with service level commitments and performance targets.
- Safeguard confidential financial information and handle documents in accordance with company data protection policies.
- Escalate operational issues that may impact performance metrics or service delivery to the Team Coordinator in a timely manner.
- Collaborate with Accounts Payable team members to ensure seamless coordination between scanning, invoice processing, and payment activities.
1. What We Offer
- Opportunity to work within a dynamic and globally focused business environment.
- Comprehensive onboarding and structured training on tools, systems, and operational processes.
- A collaborative, process-driven workplace that encourages learning, growth, and continuous improvement.
- Exposure to end-to-end Accounts Payable operations and industry best practices.