Role & responsibilities

1. Procurement & Purchase Management

- Manage the complete purchase cycle from Purchase Requisition/RFQ to Purchase Order, material receipt, invoice clearing, and payment follow-up.
- Prepare and release Purchase Orders (POs) based on approved requirements and project priorities.
- Float Requests for Quotation (RFQs) for new development items and regular procurement requirements.
- Estimate item costs based on Bill of Materials (BOM) and prepare cost comparison/cost sheets.
- Negotiate and finalize suppliers based on price, quality, delivery schedule, payment terms, technical capability, and commercial conditions.
- Ensure timely procurement and delivery of materials as per project and production requirements.
- Monitor open POs and follow up with suppliers for timely deliveries.
- Coordinate with stores and quality teams for material receipt, inspection, and rejection/return of non-conforming materials.
- Maintain appropriate inventory levels as decided by the organization and work toward reducing material shortages.
- Monitor consumption and stock levels of regular/consumable items and initiate procurement accordingly.
- Handle invoice-related issues and coordinate for timely invoice clearance.

2. Supplier Development & Management

- Identify, evaluate, and develop new suppliers for existing and new development requirements.
- Develop alternate sources to ensure supply continuity and reduce dependency on single suppliers.
- Maintain strong professional relationships with key suppliers and strategic vendors.
- Evaluate supplier performance in terms of quality, cost, delivery, responsiveness, and service.
- Conduct techno-commercial negotiations and finalize suitable suppliers.
- Coordinate with suppliers, engineering, customers, and internal teams for timely execution of automation projects and urgent production requirements.

3. Technical Procurement

- Understand and evaluate technical specifications of pneumatic, electrical, automation, and machine components.
- Coordinate with engineering and production teams to identify technically suitable materials and components.
- Procure automation components, machine tools, welding consumables, maintenance materials,



and other technical items as per specifications.
- Review BOMs, technical requirements, consumption patterns, and project requirements before procurement.

4. Contract Management

- Contract) and ARC (Annual Rate Contract) agreements.
- Coordinate with service providers and suppliers for contract renewal, service schedules, and commercial negotiations.
- Maintain records and documentation related to AMCs, ARCs, purchase orders, and supplier agreements.
- Process and coordinate approval of advance payment sheets as per company procedures.

5. ERP & Documentation

- Maintain accurate supplier/vendor master data in the ERP system.
- Create and maintain purchase-related records, POs, quotations, comparative statements, and supporting documents.
- Maintain daily purchase records and procurement status reports.
- Monitor purchase orders and update delivery/status information in the ERP system.
- Maintain required ISO records and procurement documentation.
- Ensure procurement activities comply with company policies, procedures, and approval processes.

6. Cross-Functional Coordination

- Coordinate closely with Production, Planning, Stores, Quality, Engineering, Finance, and Maintenance departments.
- Understand material requirements and prioritize procurement based on production schedules and project requirements.
- Work with cross-functional teams to improve cost efficiency, procurement lead time, inventory management, and supplier performance.
- Coordinate with customers, suppliers, and engineering teams to ensure timely execution of automation projects.
- Support urgent procurement requirements related to production breakdowns and project activities.

7. Maintenance & Facility Procurement Coordination

- Manage procurement and service coordination for maintenance-related requirements.




- Maintain AMCs for office and shopfloor equipment.
- Arrange service engineers for breakdowns of machines and equipment.
- Coordinate procurement and maintenance requirements for:
- Welding shop equipment and consumables

- Office equipment
- Air-conditioning systems

- Gensets

- Forklifts

- Electrical systems

- Solar systems

- Shopfloor and utility equipment
- Coordinate with service providers for timely resolution of equipment and facility-related issues.

Support procurement of new IT equipment and software based on organizational requirements Required Skills & Competencies

- Strong techno-commercial negotiation skills.
- Positive knowledge of procurement and vendor management.
- Experience in supplier development and alternate vendor development.
- Good understanding of BOM, cost estimation, and cost comparison.
- Knowledge of pneumatic, electrical, automation, and engineering components is preferred.
- Hands-on experience with ERP systems and purchase modules.
- Good communication and interpersonal skills.
- Strong follow-up and coordination skills.
- Ability to work with multiple departments and manage urgent requirements.
- Positive analytical and problem-solving abilities.
- Knowledge of ISO documentation and procurement procedures.
- Ability to manage suppliers, contracts, and service providers effectively.

Required Skills & Competencies

- Strong techno-commercial negotiation skills.
- Good knowledge of procurement and vendor management.
- Experience in supplier development and alternate vendor development.
- Good understanding of BOM, cost estimation, and cost comparison.
- Knowledge of pneumatic, electrical, automation, and engineering components is preferred.
- Hands-on experience with ERP systems and purchase modules.
- Positive communication and interpersonal skills.
- Strong follow-up and coordination skills.
- Ability to work with multiple departments and manage urgent requirements.
- Good analytical and problem-solving abilities.
- Knowledge of ISO documentation and procurement procedures.
- Ability to manage suppliers, contracts, and service providers effectively.

📌 Purchase Manager (Pune)
🏢 Fine Handling u0026 Automation
📍 Pune