Role & responsibilities

- Handle end-to-end procurement of construction materials, equipment, services, and project requirements.
- Collect and evaluate quotations from vendors and suppliers.
- Prepare comparative statements and negotiate prices, payment terms, delivery schedules, and commercial conditions.
- Raise and process Purchase Orders (POs) and Work Orders (WOs).
- Ensure materials are procured as per approved specifications, budgets, and project timelines.
- Monitor purchase orders and ensure timely delivery to project sites.
- Coordinate with site teams regarding material requirements and delivery schedules.
- Identify and develop reliable suppliers and subcontractors.
- Maintain an updated vendor and supplier database.

2. Contract Management

- Draft, review, coordinate, and maintain contracts, work orders, purchase orders, and subcontract agreements.
- Ensure contracts clearly define scope of work, specifications, rates, timelines, payment terms, warranties, penalties, and other commercial conditions.
- Track contract validity, completion periods, renewal requirements, and contractual obligations.
- Coordinate with Legal, Projects, Finance, and Management teams for contract finalization.
- Maintain proper records of all executed contracts and supporting documents.
- Monitor compliance with contractual terms and conditions.

3. Vendor & Contractor Management

- Coordinate with contractors, subcontractors, suppliers, consultants, and service providers.
- Evaluate vendor performance based on quality, cost, delivery, and service.




- Resolve commercial and operational issues with vendors and contractors.
- Negotiate rate revisions, additional works, variations, and extensions where required.
- Ensure vendors comply with company requirements and contractual obligations.

4. Project Procurement Coordination

- Review material indents and procurement requirements received from project sites.
- Coordinate with Project Managers, Engineers, QS, and Site teams for procurement planning.
- Prepare procurement schedules based on project requirements and timelines.
- Track critical materials and ensure there are no delays affecting project execution.
- Coordinate inspection, delivery, and acceptance of materials where required.
- Ensure proper documentation for materials supplied to project sites.

5. Cost Control & Commercial Management

- Compare market rates and identify cost-saving opportunities.
- Negotiate with suppliers and contractors to achieve competitive pricing.
- Monitor purchase costs against approved project budgets.
- Review contractor bills, purchase invoices, and supporting documents in coordination with Accounts and Projects.
- Track variations, additional works, and rate changes.
- Assist management in maintaining procurement and project cost controls.

6.



Documentation & Records

- Maintain complete records of quotations, comparative statements, purchase orders, work orders, contracts, invoices, delivery challans, and related documents.
- Maintain contract registers, vendor registers, PO/WOs tracking sheets, and procurement records.
- Ensure all documentation is properly approved and filed.
- Prepare periodic purchase and contract status reports for management.

7. Compliance & Risk Management

- Ensure procurement and contracting activities comply with company policies and approval procedures.
- Identify potential commercial and contractual risks.
- Ensure appropriate clauses are incorporated into contracts to protect the company's interests.
- Coordinate with Legal and Management on contractual disputes, claims, delays, and other issues.
- Maintain confidentiality of commercial information and contractual documents.

Key Skills

- Strong negotiation and vendor management skills.
- Good knowledge of construction materials, services, and subcontracting.
- Knowledge of purchase and procurement processes.
- Strong understanding of contracts, work orders, and commercial terms.
- Excellent communication and coordination skills.
- Robust analytical and cost-comparison abilities.
- Good documentation and record-keeping skills.
- Ability to work under pressure and meet project deadlines.
- Proficiency in MS Excel, Word, ERP/Purchase Management Systems, and other relevant software.

Preferred candidate profile

Graduate

Real -estate Background is must

📌 Purchase & Contracts (Bengaluru)
🏢 Krishvi Projects
📍 Bengaluru