Company: The Fire Protection Company (TFPC)

Location: Vasai

Department: Purchase / Procurement

Designation: Assistant Purchase Executive

Reporting To: Purchase & Logistics Manager

About The Fire Protection Company (TFPC)

Established in 2017, The Fire Protection Company (TFPC) is a energetic and youth-led organization committed to safeguarding society from fire-related incidents. We specialize in the supply, installation, testing, and commissioning of complete fire fighting systems, including Hydrants, Sprinklers, Pumping Stations, Drenchers, and related systems for commercial, industrial, and residential projects.

Job Purpose The Assistant Purchase Executive will support the Purchase & Procurement team in sourcing materials, coordinating with vendors, preparing purchase documentation, tracking orders and deliveries, and ensuring the timely availability of materials as per project requirements.

Key Responsibilities1. Purchase & Procurement

- Assist in identifying and sourcing materials as per project requirements.
- Collect quotations from existing and new suppliers.
- Compare quotations based on price, quality, specifications, delivery time, and payment terms.
- Assist in preparing Purchase Orders (POs) after receiving the required approvals.
- Follow up with vendors for order confirmation and timely delivery.
- Coordinate with internal departments regarding material requirements.

1. Vendor Coordination

- Coordinate with suppliers and vendors regarding quotations, orders, deliveries, and other purchase-related requirements.
- Maintain professional relationships with existing vendors.
- Assist in identifying potential new suppliers.
- Follow up with vendors regarding pending orders and delivery schedules.
- Escalate issues related to delayed deliveries, incorrect materials, quality concerns, or billing discrepancies to the reporting manager.

1.



Material & Inventory Coordination

- Coordinate with the Store team to check material availability.
- Assist in monitoring stock levels and identifying material requirements.
- Maintain records related to inward and outward materials.
- Check received materials against Purchase Orders and delivery documents.
- Coordinate with the Store and Project teams regarding material requirements.

1. Purchase Order & Delivery Tracking

- Maintain records of Purchase Orders issued.
- Track pending and open Purchase Orders.
- Follow up with vendors for dispatch and delivery status.
- Update the reporting manager regarding pending or delayed materials.
- Coordinate with vendors and logistics teams to ensure timely delivery.

1. Documentation & Reporting

- Maintain purchase-related documents such as quotations, comparison statements, POs, invoices, delivery challans, and vendor details.
- Maintain and update purchase trackers in Excel.
- Assist in preparing purchase and pending-order reports.
- Ensure proper filing and documentation of procurement transactions.

1. Cost & Quality Coordination

- Compare vendor quotations and assist in identifying cost-effective options.
- Assist the reporting manager in vendor negotiations.
- Ensure that materials are procured as per approved specifications and requirements.
- Report discrepancies related to quantity, quality, specifications, or pricing.

1. Internal Coordination

- Coordinate with Project, Site, Store,



Accounts, and other departments regarding purchase requirements.
- Follow up on urgent material requirements.
- Ensure proper communication of material requirements and delivery updates.
- Perform other purchase-related activities assigned by the reporting manager.

Candidate Requirement Educational Qualification
- Diploma in Mechanical / Electrical / Civil Engineering
- OR
- Graduate in B.Com / BMSExperience
- Fresher to 1–2 years of relevant experience in Purchase / Procurement.
- Candidates with technical purchase or construction/engineering industry exposure will be an advantage.

Technical Skills
- Good knowledge of the Internet and online research.
- Good computer skills.
- Advanced MS Excel skills.
- Ability to understand and grasp product specifications.
- Ability to prepare quotation comparisons and maintain purchase trackers.

Soft Skills
- Good communication skills.
- Strong coordination skills.
- Good team player.
- Ability to multitask and manage multiple requirements simultaneously.
- Good follow-up and organizational skills.
- Willingness to learn and develop knowledge of technical products and materials.

Key Performance Areas (KPIs)
- Timely processing and follow-up of purchase requirements.
- Timely delivery of required materials.
- Accuracy of Purchase Orders and purchase documentation.
- Effective vendor coordination and follow-up.
- Timely closure of pending/open Purchase Orders.
- Accuracy of purchase trackers and reports.
- Proper coordination with internal departments.
- Ability to understand product specifications and purchase requirements.

Pay: ₹22,000.00 - ₹25,000.00 per month

Benefits

- Cell phone reimbursement
- Health insurance
- Internet reimbursement
- Provident Fund

Work Location: In person

📌 Purchase Assistant (Vasai-Virar)
🏢 The Fire Protection
📍 Vasai-Virar