Key Results (What will I be accountable for?)

Activities (What will I do?)

Managing Procure-to-Pay (P2P) processes the end-to-end workflow connecting procurement operations with finance. It covers every step from identifying a business need to issuing the final vendor payment.

Deliver On-Time-In-Full (OTIF) on all POs, with zero internal / customer escalations traceable to procurement delay

Own every Purchase requirement from requisition to delivered material so customer commitments are never at risk

- Ensure that Regular (daily) review cadence of coordination with inter departments for requirements for processing their requisitions are followed and completed within defined TAT as per Q V C guidelines.
- Ensure we have a strong network of trusted vendors and a energetic review mechanism to track their delivery ratings on the basis of Q V C mechanism. Ensure to regularly update the database and have a strong vendor onboarding process in place.
- Track status of all floated RFQs and analyse responses that best fit requirements. Verify technical fit; quality and price suitability before releasing PO.
- Actively review and ensure PRs, POs are moved and closed on time as per requested time frame and quality; while also ensuring proper signoffs are obtained from relevant approval matrix. Regular monitoring and improving PR/PO processTAT. Escalate slippages before they hit the business partners.
- Review receipt documents, quality checks as per technical specifications and ensure three way matching to ensure PO, GRN and Invoice are in alignment.
- Coordinating with vendors for timely release of invoices, validating it by following QC procedures, and liaising with accounts team for timely payments as per defined credit policy.
- Analyzing frequent orders/ vendors and setting maximum vendors on credit terms and identifying scope to enter into rate contracts (ARNs, AMCs).
- Conduct product research and sourcing new suppliers and vendors to Source. material, goods, and services and negotiate the most cost-effective contract and deals by having at least 3 Quotes as comparison.
- Coordinate with stores for timely inward and quality checks, quantity validations, consumables stock maintenance as per MOQ levels.
- Leading investigations for lost and damaged tools/ company assets and ensuring their recovery/ replenishment is done as per company policy.
- Daily tracking and clearing of purchase requisitions at each stage, handling disputed/ query cases tactfully and closing them on time to avoid any adversaries.

Maintain clean & accurate SAP records of Inventory & Fixed Asset Items





- Ensuring smooth creation of FA codes; inventory registration in inventory master data and business partner registration in systems based on requests and building a strong review system for maintaining a clean database.
- Create and maintain master details accurately in SAP as per checklist viz. inventory item codes, FA codes, Business Partner, HSN mapping, offerings, descriptions.
- Ageing Analysis - Review AP Ageing reports and ensure timely payments. Resolve Holds (GRNI - Goods Received but Not Invoiced)
- Sub Ledger reconciliation - AP Sub ledger vs General Ledger matching.
- Cost Controlling - Ensuring spends are within budget and ensuring KPIs are met.
- Track consumables and technology items against MOQ thresholds; replenish proactively.
- Ensures proper authority matrix is followed up for obtaining sign offs on time, relevant PO terms and conditions are mentioned while placing POs with vendors and strengthening overall purchase processes.
- Maintaining MIS, doing analysis of various stages and bringing improvements in systems to reduce end to end TAT, improve quality and strengthen process.
- Coordinating with various relevant departments for inventory liquidation (of ageing inventory), BOM creation for ECMS, OQMS goods, ensuring proper delivery and actions on outsourced jobs done from the workshop, coordinating and arranging for packing material and material handling.
- Liaising with service and spares delivery teams to coordinate delivery of in stock inventory from warehouses; assisting with quarterly stock audits.

Build a strong & reliable vendor base — with backup suppliers for every critical item and a live performance scorecard for our top 20 vendors. Build a vendor base that is reliable, benchmarked, and never single-threaded on critical items.

- Ensure to have a strong database of reliable vendors; analyze the performance of vendors on the basis of their on time and quality deliveries, payment terms, quotations and Source and onboard new vendors per category requirements.
- Define realistic minimum requisition timeline for various requirements, manage existing vendors on the basis of Q V C guidelines, develop new vendors through visits and structured collaboration as per requirements.
- Maintain vendor performance scorecard for top 20 (delivery, quality, responsiveness,



pricing)
- Run vendor verification as per company guidelines. Develop and strengthen the vendor onboarding process.
- Reviewing vendor’s credit ratings and negotiating credit terms, prices.

Achieve minimum 5% YoY cost savings on tracked spend with 100% adherence to 3-quote discipline on non-standard orders

- Ensure we have at least 3 comparative quotations from different vendors for each requirement and we perform a cost and quality analysis for each requirement before placing orders; with an aim of achieving maximum cost savings without compromising on quality and delivery timelines.
- Assisting accounts team for accurate reporting of forecasted payment outflows and expected expenses; while also ensuring that all expenses are within budgeted ranges. Highlighting and taking appropriate deviation approvals on time before proceeding with any vendor commitments. Achieving Procurement Efficiency, Budgetary Control and Compliance Controls.
- Protect throughput — ensure to have no leakage between quoted and actual cost for any project backed purchase.
- Cost Optimization - Ensure best rates through comparative analysis and negotiations. Avail Early Payment Discounts for cost reductions.
- Optimize procurement cycle time.

Knowledge/Skills/Behaviors the Candidate Should Possess:

Knowledge/Skills/Behaviors

Must Have (M)/ Nice to Have(N)

Knowledge (Functional and Non-Technical):

- Hands-on knowledge of SAP B1 — PR, PO, GRN, material master.
- Understanding of marine / oil & gas / heavy engineering spares and their sourcing landscape
- Awareness of FTWZ / warehouse operations and import documentation
- Working knowledge of Incoterms, HSN codes, and GST implications on procurement

Skills (Functional and Non-Technical):
- Strong negotiation skills with domestic and international vendors
- Ability to run structured RFQ / 3-quote comparisons and defend commercial decisions
- Ability to manage multiple open POs and vendors within tight delivery timelines
- Proficiency in Excel / Google Sheets for spend analysis and vendor scorecards

Behaviors (Technical and Non-Technical):
- Demonstrates ownership — closes the loop from PR to delivered material without being chased & comfortable pushing vendors and internal stakeholders equally
- Documentation discipline — treats SAP hygiene and audit-readiness as core to the job, not overhead
- Continuous learning mindset — stays current on vendor landscape, alternate sources, and category trends
- Integrity, Teamwork, Stakeholder delight, Excellence, Accountability & customer delight

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📌 Procurement Manager (Navi Mumbai)
🏢 Neptunus Power
📍 Navi Mumbai