Job Purpose To provide comprehensive secretarial and administrative support to senior management, ensuring smooth coordination of schedules, meetings, correspondence, travel, documentation, and day-to-day office activities.

Key Responsibilities

- Manage the executive's calendar, appointments, meetings, and schedules.

- Coordinate internal and external meetings, including invitations, agendas, meeting rooms, and required documents.

- Prepare minutes of meetings and follow up on action points.

- Handle correspondence, emails, letters, presentations, and confidential documents.

- Coordinate domestic and international travel arrangements, including tickets, accommodation, transport, and itineraries.

- Maintain organized records, files, reports, and important documents.

- Coordinate with internal departments, clients, vendors, and external stakeholders.

- Prepare and compile MIS reports, presentations, and management updates as required.

- Screen and prioritize calls, emails, and requests.

- Support senior management in day-to-day administrative activities.

- Maintain confidentiality of sensitive business and personal information.

- Track important deadlines, commitments, and follow-up activities.





- Coordinate office requirements, stationery, visitor arrangements, and other administrative activities.

- Support events, conferences, business meetings, and management programs.

- Perform other administrative and secretarial duties assigned by management.

Key Skills & Competencies

- Excellent verbal and written communication skills.

- Strong organizational and time-management abilities.

- Good interpersonal and coordination skills.

- Proficiency in MS Office Word, Excel, PowerPoint, and Outlook.

- Ability to manage multiple priorities and work under deadlines.

- Solid attention to detail and accuracy.

- Professional appearance and conduct.

- Discretion and ability to handle confidential information.

- Proactive approach with good problem-solving skills.

Qualification & Experience

- Graduate in any discipline; additional certification in Secretarial/Administration is an advantage.

- 8-11 years of relevant experience in a corporate secretarial or administrative role.

- Experience supporting senior management/leadership will be preferred

📌 Personal Secretary (Mumbai)
🏢 Larsen u0026 Toubro (Lu0026T)
📍 Mumbai