Key Responsibilities

1. Calendar & Schedule Management

- Maintain and manage Mrs. Akriti Jalan's daily calendar and appointments.
- Coordinate meetings, personal appointments, social engagements and events.
- Send reminders and ensure important commitments are followed up on time.
- Manage invitations and RSVP coordination.

2. Calls & Communication

- Handle routine phone calls and messages on her behalf.
- Coordinate with schools, teachers, activity centres, vendors, service providers and other contacts.
- Take messages and ensure timely follow-up.
- Draft basic WhatsApp messages, emails and other written communication when required.

3. Kids' Schedule & Coordination

- Coordinate the children's school schedules, classes, activities and appointments.
- Maintain a daily/weekly calendar for school, tuition, sports, extracurricular activities and other commitments.
- Coordinate with teachers, coaches, tutors, drivers and other relevant people.
- Ensure important school notices, forms, events and requirements are communicated on time.
- Assist with planning and coordinating children's activities and schedules.

4. Bills, Payments & Personal Administration

- Keep track of household and personal bills and payment due dates.
- Coordinate routine payments and ensure timely follow-ups.
- Maintain basic records of bills, receipts and expenses.
- Coordinate with accountants, vendors and service providers whenever required.

5. Household Staff Coordination

- Coordinate with household staff regarding schedules, duties, leave and requirements.
- Ensure smooth day-to-day functioning and follow-up of household-related tasks.
- Coordinate with drivers, housekeeping staff, cooks, domestic help and other service providers.
- Escalate important issues to Mrs. Akriti Jalan when required.

6. Parties,



Events & Social Engagements

- Assist with planning and coordinating family gatherings, parties and social events.
- Manage invitations, guest lists, RSVPs and follow-ups.
- Coordinate with decorators, caterers, venues, florists and other vendors.
- Assist with event-day coordination when required.

7. Gifts & Personal Errands

- Maintain a record of key occasions, birthdays, anniversaries and celebrations.
- Coordinate purchasing, packing and delivery of gifts.
- Handle personal errands and collections/deliveries as required.
- Ensure important personal tasks are completed on time.

Candidate Profile

The ideal candidate should be:
- Well-presented, polished and professional.
- Well-spoken and confident in communication.
- Able to read and write basic English comfortably.
- Comfortable speaking basic English on calls and communicating through WhatsApp.
- Highly organised and good at maintaining schedules.
- Responsible, punctual and reliable.
- Good at follow-ups and ensuring tasks are actually completed.
- Comfortable using a smartphone, WhatsApp, email and basic computer applications.
- Able to multitask and handle changing priorities.
- Polite and respectful when dealing with children, staff, teachers, vendors and guests.
- Trustworthy and discreet, with the ability to maintain complete confidentiality regarding family and personal matters.
- Willing to handle both office-like coordination and personal errands.

Experience

1–3 years of experience as a Personal Assistant, Executive Assistant, Family Assistant, Front Office Executive, Coordinator or similar role would be preferred. Freshers with excellent communication skills and the right attitude may also be considered.

Pay: ₹15,000.20 - ₹20,000.65 per month

Work Location: In person

📌 Personal Assistant (Bidhannagar)
🏢 TRAVEL DABBLE PRIVET
📍 Bidhannagar