: Personal Assistant / Executive Assistant

Company: Konstruct & Live

Location: Dehradun, Uttarakhand

Position: Personal Assistant / Executive Assistant

Employment Type: Full-time

Travel Requirement: Frequent travel, as required

About the Role

Konstruct & Live is looking for a highly organized, proactive, presentable, and dependable Personal Assistant / Executive Assistant to support senior leadership in managing day-to-day business, administrative, travel, coordination, and executive responsibilities.

The role requires someone who can work closely with leadership, manage confidential information with discretion, coordinate across teams and external stakeholders, and remain flexible to changing schedules and priorities.

The ideal candidate should have excellent communication skills, strong organizational abilities, a professional presence, and the willingness to travel frequently as required.

Key ResponsibilitiesExecutive Assistance

- Manage the executive’s calendar, meetings, appointments, and daily schedule.
- Coordinate and prioritize internal and external meetings.
- Prepare meeting agendas, notes, action points, and follow-up trackers.
- Monitor pending tasks and ensure timely follow-up with internal teams and external stakeholders.
- Draft and manage professional emails, correspondence, reports, presentations, and documents.
- Coordinate with clients, vendors, consultants, business partners, and senior stakeholders on behalf of the executive.
- Maintain confidentiality of sensitive business, financial, employee, and personal information.
- Assist with business reviews, presentations, MIS reports, and management updates.
- Track important deadlines, commitments, meetings, and deliverables.

Personal Assistance
- Assist the executive with personal scheduling, appointments, travel, reservations, and other legitimate administrative requirements.
- Coordinate travel itineraries, hotel bookings, transportation, and meeting arrangements.
- Manage reminders, important dates, documentation, and personal administrative tasks.
- Handle incoming calls, messages, and communications professionally when delegated.




- Act as a reliable point of coordination between the executive and relevant stakeholders.

Travel & Coordination
- Be willing and available to travel with the executive within India and, where required, internationally.
- Coordinate complete travel plans including flights, accommodation, local transport, meetings, and itineraries.
- Be comfortable with short-notice travel and changing schedules.
- Provide coordination support during business meetings, site visits, events, conferences, and official travel.

Availability & Flexibility This is a high-responsibility role supporting senior leadership and may require flexibility beyond standard office hours.

The selected candidate should

- Be comfortable supporting urgent or time-sensitive matters outside regular working hours when reasonably required.
- Be reachable during travel, important meetings, events, and critical business situations.
- Be flexible with working hours based on the executive’s schedule and business requirements.
- Be open to occasional weekend, early-morning, or late-evening commitments.

Any expectations regarding working hours, on-call availability, weekly rest, overtime, compensatory time off, and travel should be structured in accordance with applicable employment laws and company policy.

Candidate Requirements

- Graduate in any discipline.
- 1–5 years of experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or in a similar role supporting senior management.
- Excellent verbal and written communication skills in English and Hindi.
- Strong interpersonal and stakeholder-management skills.
- Professional appearance and presentable personality suitable for interacting with clients and senior stakeholders.
- Strong calendar, travel, and meeting-management skills.




- Excellent organizational and time-management abilities.
- Ability to multitask and manage changing priorities.
- High level of discretion, maturity, confidentiality, and professional judgment.
- Comfortable working closely with senior leadership.
- Proficiency in MS Office, Google Workspace, email, calendar management, and digital communication tools.
- Willingness to travel frequently.
- Ability to remain composed and professional in high-pressure situations.

Preferred Skills
- Previous experience supporting a Founder, Director, CEO, or senior business leader.
- Experience managing complex travel itineraries and executive calendars.
- Strong follow-up and coordination abilities.
- Ability to prepare presentations, reports, meeting notes, and management trackers.
- Strong problem-solving and decision-support skills.
- Experience working in architecture, interiors, construction, real estate, hospitality, luxury, or service-oriented businesses would be an advantage.

Key Competencies We are looking for someone who is:
- Highly organized and detail-oriented
- Proactive rather than reactive
- Professional and presentable
- Discreet and trustworthy
- Confident in communication
- Dependable and responsive
- Comfortable with quick-changing schedules
- Strong at follow-ups and coordination
- Calm under pressure
- Flexible regarding travel and business requirements

Key Performance Indicators Performance may be evaluated on:
- Calendar and schedule management
- Timeliness of follow-ups
- Accuracy of travel and meeting coordination
- Completion of assigned tasks
- Responsiveness to business requirements
- Quality of executive communication
- Confidentiality and professionalism
- Stakeholder coordination
- Accuracy of documentation and reporting
- Ability to anticipate executive requirements

Work Location: Dehradun, Uttarakhand Job Type: Full-time

Travel: Frequent travel required

Interested candidates may apply by sharing their updated resume along with their current salary, expected salary, notice period, and willingness to travel.

Pay: ₹12,000.00 - ₹45,000.00 per month

Work Location: In person

📌 Personal Assistant (Dehradun)
🏢 KONSTRUCT AND LIVE TECHNOLOGIES
📍 Dehradun