Personal Assistant to ChairmanSenior Executive Support | Political & Public Life

Location: Ahmedabad

Employment Type: Full-time

Travel: Frequent travel required

Languages: English, Hindi & Gujarati

About the Role

We are looking for a highly organised, proactive and discreet Personal Assistant to the Chairman, who is also a prominent political/public figure.

The role requires someone who can act as the Chairman’s right hand, managing his schedule, appointments, travel, personal requirements and day-to-day coordination. The ideal candidate will be comfortable working in a fast-paced, high-profile environment where priorities can change at short notice.

This is a hands-on role requiring excellent organisational skills, strong communication, discretion, flexibility and attention to detail.

Key Responsibilities1. Calendar & Schedule Management

- Manage the Chairman’s daily, weekly and long-term calendar.
- Coordinate meetings, appointments, public engagements and personal commitments.
- Ensure the Chairman is fully briefed on upcoming engagements.
- Manage last-minute changes and competing priorities efficiently.

2. Appointments & Coordination
- Schedule and coordinate meetings with senior officials, business leaders, political representatives, stakeholders and other guests.
- Confirm appointments and manage follow-ups.
- Coordinate with the Chairman’s office, staff, security, drivers and event teams as required.

3. Personal & Day-to-Day Requirements
- Anticipate and manage the Chairman’s day-to-day requirements.
- Arrange items, services and other requirements at short notice.
- Ensure everything required for meetings, events and travel is organised in advance.

4. Travel & Ticketing
- Book and manage flights, trains, hotels, ground transportation and other travel arrangements.
- Prepare detailed travel itineraries.
- Coordinate travel logistics during domestic and international trips.
- Be willing to travel with the Chairman whenever required.

5. Gifts & Special Requirements




- Source and arrange appropriate gifts, hampers, flowers and other items for guests, dignitaries and important occasions.
- Research suitable options based on the occasion, recipient and budget.
- Coordinate purchasing, customisation, packaging and timely delivery.

6. Photography, Video & Social Media Support
- Coordinate photographers and videographers for public events and engagements.
- Ensure important events and moments are appropriately captured.
- Organise and maintain photographs and video footage.
- Create or coordinate short-form social media content, including Reels and other digital content.
- Have a good understanding of framing, basic photography/video and social media trends.
- Basic knowledge of editing apps such as CapCut, Canva or similar tools will be an advantage.

7. Event & Public Engagement Support
- Assist with the planning and execution of public events, meetings and engagements.
- Coordinate with event organisers, venues, photographers, media teams and other stakeholders.
- Help ensure the Chairman’s schedule and requirements are managed smoothly during events.

8. Confidentiality & Professionalism
- Handle confidential personal, professional and organisational information with complete discretion.
- Maintain a high level of professionalism when interacting with senior officials, public figures, staff and members of the public.
- Represent the Chairman’s office professionally at all times.

Candidate Profile The ideal candidate will be:
- Highly organised and exceptionally good at time management.
- Proactive and able to anticipate requirements rather than simply wait for instructions.




- Calm and resourceful under pressure.
- Comfortable handling multiple tasks simultaneously.
- Excellent at communication and relationship management.
- Discreet, trustworthy and mature.
- Available and flexible when schedules change at short notice.
- Comfortable working in a high-profile political/public environment.
- Tech-savvy and comfortable using smartphones, email, calendars, WhatsApp and social media tools.

Language Requirements

Fluent in:

- English
- Hindi
- Gujarati

Solid spoken communication is essential, with good written English preferred.

Experience & Qualifications

- Prior experience as a Personal Assistant, Executive Assistant, Executive Secretary or similar role is preferred.
- Experience working with a senior executive, business leader, public figure or political leader will be an advantage.
- Graduate in any discipline.
- Strong knowledge of MS Office/Google Workspace, email and calendar-management tools.
- Familiarity with social media, photography and basic video editing is an advantage.

Travel & Working Hours

This is a high-responsibility role with flexible working hours. The candidate must be willing to travel regularly with the Chairman for official engagements, meetings, events and other commitments.

The role may require availability outside conventional working hours, including evenings, weekends and during travel, depending on the Chairman’s schedule.

What We Are Looking For

We are looking for someone who is reliable, discreet, proactive and exceptionally organised — someone who can stay one step ahead, solve problems quickly and ensure that the Chairman’s day runs smoothly.

If you are someone who enjoys a dynamic environment, is comfortable taking ownership and can handle both professional and personal coordination with maturity and confidentiality, we would like to hear from you.

Pay: ₹25,000.00 - ₹45,000.00 per month

Work Location: In person

📌 Personal Assistant to Chairman (Ahmedabad)
🏢 Silver Touch Hospitals
📍 Ahmedabad