Key Accountabilities (includes, but not limited to the following)

- Basic knowledge of ERP required.
- Coordinate with all deployment-related vendors, including travel ticketing, visa processing, medical, hotel, and insurance providers across various geographies for invoice payments.
- Verify invoices from ticketing, visa, medical, hotel, and insurance vendors with the internal team, maintain data sheets, and upload relevant records into the ERP system.
- Serve as the primary point of contact for vendor-related concerns both within and outside the team.
- Maintain and regularly update SOA and trackers and share them with the finance department according to established timelines.
- Record all vendor payments, including those completed and those pending.
- Reconcile vendor invoices with the finance team as necessary.
- Update vendors on payment statuses as required.
- Manage initial vendor interactions during service holds or other critical issues.
- Maintain comprehensive travel ticket and visa vendor payment records in organized Excel files.
- For Saudi Data on Iqama,



Iqama renewals, exit/re-entry and visas, recheck all data with crew managers, prepare and approve in ERP with corresponding invoices.
- Share payment allocation details with vendors after each payment and provide monthly consolidated data to the finance department after collection from crew managers. Check and upload all monthly invoices into the ERP system.
- Always keep copies of vendor contracts accessible • Provide first-level support and resolution for vendor queries as needed • Prepare and share internal reports weekly, or as requested

Education

- Bachelor's degree in any discipline

Experience

- 1-3 years of experience

Skills

- Fundamental understanding of ERP systems and Microsoft Excel • Familiarity with vendor management and accounting principles • Solid coordination skills • Adaptability in dynamic environments • Demonstrates a positive and proactive attitude

📌 Operations Coordinator – Billing & Vendor Management (Gurugram)
🏢 GET Global Group
📍 Gurugram