for Office Assistant

Job Title: Office Assistant

Organisation: Aastrika Foundation

Work Location: Koramangala, Bangalore – 560034

Reports to: Executive - Administration

Job Type: Full Time

Required Experience: 2-3 years

Website: www.aastrika.org

Role Purpose The Office Assistant will be responsible for providing day-to-day administrative and workplace support to ensure the office remains clean, hygienic, organized, well-maintained, adequately stocked with office supplies, and operationally ready.

The role will support office administration, pantry and facility management, meeting and visitor arrangements, supplies management, courier handling, local purchases, and coordination with vendors and service providers.

Key Responsibilities

Area

Responsibilities

Office & Workplace Management

· Maintain cleanliness, hygiene, and overall readiness of the office, including workspaces, common areas, balcony, washrooms, individual office cabins, regular & deep work stations.

· Regular watering the plants,

· Cleaning the glass doors, windows, washroom mirrors etc

Pantry Management

· Maintain pantry cleanliness, hygiene and ensure availability of drinking water, tea, coffee, refreshments, tissues and other routine pantry supplies.

· Washing and keeping the tea/coffee mugs, plates, spoons at the specified place.

Office Security & Safety

· Ensuring the safety and security of the office and office assets.

Meeting & Visitor Support

· Prepare meeting rooms, arrange water and refreshments, and provide courteous assistance to employees and visitors.

· Maintaining the visitor’s book.





· Cleaning the meeting rooms after the meetings.

Administrative Support

· Assist with printing, photocopying, scanning, filing, couriering/posting/portering documents as and when required

· Small over the counter purchases and other routine administrative requirements.

· Maintaining the record and bills of daily petty cash and related expenses.

Courier & Material Handling

· Receive, record and distribute couriers, parcels, documents, stationery and office materials as required.

· Maintain the courier/parcel register and documenting the required information

Office Supplies

· Monitor office and pantry supplies, identify low-stock items and coordinate replenishment with the Administration team.

Facilities & Maintenance

· Report repair & maintenance issues relating to electrical, plumbing, air-conditioning, furniture, appliances and other office facilities.

· Assist vendors and technicians when required.

· Tracking of Monthly/Quarterly repair and maintenance dates and regular follow- up with the vendor and ensuring the completion.

Local purchases

· Support authorized local purchases such as collection or delivery of documents, stationery, office materials and event related procurements.

Stock & Records





· Support basic tracking and organized stock maintenance of office supplies and maintain receipts/supporting documents for assigned purchases against the petty cash provided.

Local Travel

· Local travel for office related works

General Support

· Assist the Administration/ HR /Finance/ Program team with office arrangements, events and other admin related duties assigned from time to time.

Daily & Weekly Responsibilities

- Follow the prescribed office cleaning and maintenance checklist.
- Ensure assigned tasks are completed within the required timelines.
- Maintain consistent standards of hygiene, cleanliness and workplace readiness.
- Check pantry and essential office supplies regularly.
- Report low-stock items and maintenance requirements proactively.
- Maintain meeting and common areas in a ready-to-use condition.
- Report completed tasks and pending requirements to the Administration team.
- Identify and communicate issues that may affect smooth office operations.

Qualification & Experience

- Minimum qualification: 10th / 12th standard or equivalent.
- Prior and relevant experience in an office support, administration, housekeeping, pantry or similar role is preferred.
- Working knowledge on computer will be an added advantage.
- Candidates with a responsible, service-oriented and skilled attitude will be considered.
- Languages Known – Kannada, English and Hindi
- Send your CV's to [email protected]

Pay: ₹12,000.00 - ₹14,000.00 per month

Benefits

- Leave encashment
- Paid sick time
- Provident Fund

Work Location: In person

📌 Office Assistant (Koramangala)
🏢 AastarUrmika Health Systems
📍 Koramangala