Location: Nagpur

Department: Administration & Operations

Experience: 1–3 Years

Employment Type: Full-Time

About the Role

We are looking for a responsible and proactive Office Admin & Operations Executive to manage day-to-day office operational activities, cash handling, banking work, employee reimbursements, office supplies, and company vehicle coordination.

Key Responsibilities

1. Banking & Financial Operations

- Visit banks for routine company work, cheque deposits and collection.
- Handle cash collection and ensure timely submission/deposit.
- Manage petty cash and maintain proper records.
- Disburse approved employee payments/reimbursements and maintain supporting records.
- Collect, verify and submit bills, invoices and expense proofs.
- Maintain monthly expense and petty cash statements.

2. Petrol & Employee Expense Tracking

- Maintain employee petrol/fuel records and usage.
- Track approved fuel reimbursements and ensure proper documentation.
- Monitor employee-related operational expenses and disbursements.

3. Office Administration

- Manage day-to-day office operational requirements.
- Purchase and maintain office groceries, refreshments, stationery and other essential supplies.
- Maintain monthly consumption and purchase records.
- Coordinate with vendors/service providers for routine office requirements.
- Ensure bills are collected and properly filed.

4. EV Vehicle Management

- Maintain records of company EV vehicles, usage and assigned employees.
- Track vehicle kilometres/usage and servicing schedules.




- Coordinate and take vehicles for scheduled servicing and maintenance.
- Maintain vehicle documents, insurance, registration and service records.
- Monitor battery health, charging requirements and vehicle condition.
- Report any maintenance or operational issues promptly.

5. Documentation & Reporting

- Maintain proper physical and digital records of expenses, bills, cash, fuel, vehicles and operational activities.
- Prepare monthly expense, fuel, petty cash and vehicle usage reports.
- Ensure all transactions are supported by proper documentation and approvals.

Candidate Profile
- 1–3 years of experience in office administration, operations or a similar role.
- Good knowledge of basic documentation and expense tracking.
- Comfortable handling bank visits, cash, cheques and outdoor operational work.
- Basic Excel/Google Sheets knowledge.
- Valuable communication and coordination skills.
- Responsible, trustworthy and detail-oriented.
- Should have a valid two-wheeler driving licence and be comfortable travelling for office work.
- Ability to maintain confidentiality while handling company cash and financial documents.

Key Traits Responsible | Trustworthy | Organised | Proactive | Detail-Oriented | Good at Follow-ups | Comfortable with Field Work

Reporting

Reports To: HR / Admin Head / Management

Pay: ₹8,709.50 - ₹28,196.19 per month

Benefits

- Health insurance
- Paid sick time
- Provident Fund

Work Location: In person

📌 Office Admin & Operations Executive (Nagpur)
🏢 Visual Vibrations
📍 Nagpur