Job Summary The Office Administrator is responsible for ensuring the smooth day-to-day running of the office. This role involves managing administrative tasks, supporting staff and management, maintaining office supplies and equipment, and serving as the first point of contact for visitors and vendors.

Key Responsibilities

- Manage front-desk operations, including greeting visitors, answering calls, and handling correspondence (mail, email, courier services)

- Maintain office supplies inventory; place orders and liaise with vendors/suppliers

- Schedule and coordinate meetings, appointments, and travel arrangements

- Maintain filing systems (physical and digital) and ensure proper documentation

- Support HR functions such as maintaining employee records, onboarding new hires, and tracking attendance/leave

- Coordinate maintenance of office equipment and facilities (printers, AC, internet, etc.)

- Prepare reports, presentations, and correspondence as required by management





- Ensure compliance with office policies and procedures

- Organize company events, meetings, and conferences

- Handle confidential information with discretion

Required Skills & Qualifications

- Bachelor's degree in Business Administration or related field (preferred)

- 1–3 years of experience in an administrative or office support role

- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

- Robust organizational and multitasking abilities

- Excellent written and verbal communication skills

- Attention to detail and problem-solving skills

- Ability to work independently and as part of a team

- Basic knowledge of bookkeeping/accounting principles is a plus

Pay: ₹10,000.00 - ₹15,000.00 per month

Benefits

- Cell phone reimbursement

- Flexible schedule

- Internet reimbursement

- Leave encashment

- Paid sick time

Work Location: In person

📌 Office Admin (Kottakkal)
🏢 AI INSTITUTE
📍 Kottakkal