Job Purpose The Invoice and Billing Executive is responsible for overseeing the end-to-end billing and invoicing process. This role ensures that all client billing is calculated accurately, processed in a timely manner, and compliant with accounting standards and company policies. The ideal candidate possesses high attention to detail, strong numerical aptitude, and proficiency in financial ERP platforms.

Key Responsibilities1. Invoice Generation & Management

- Generate, verify, and issue accurate tax invoices, debit notes, and credit notes for goods/services provided.
- Review sales orders, purchase orders (POs), and contracts to ensure correct pricing, discounts, and payment terms.
- Coordinate with sales, operations, and account management teams to gather necessary billing data and approval sign-offs.

2. Reconciliations & Issue Resolution

- Identify and resolve billing discrepancies, incorrect entries, or client disputes promptly.
- Perform regular reconciliations between billing registers and the general ledger/Accounts Receivable ledger.
- Track unbilled jobs, pending deliveries, or unissued invoices to eliminate revenue leakage.

3. Reporting & Compliance

- Maintain up-to-date and organized billing archives, records, and client files for audit purposes.




- Prepare periodic billing reports (daily, weekly, monthly) for management review.
- Ensure strict adherence to regional tax regulations (e.g., GST, VAT, Sales Tax) and company financial controls.

4. Client Communication

- Deliver invoices and backup documentation electronically or physically as per client agreements.
- Serve as the main point of contact for customer inquiries regarding billing and payment schedules.

Key Performance Indicators (KPIs)

- Billing Accuracy Rate: $ge 98%$ error-free invoices.
- Turnaround Time (TAT): Timely generation of invoices within agreed Service Level Agreements (SLAs).
- Query Resolution Time: Resolution of billing disputes within 48–72 hours.

Qualifications & Requirements

- Education: Bachelor’s degree in Commerce, Accounting, Finance, or Business Administration.
- Experience: 1–3 years of hands-on experience in billing, invoicing, or Accounts Receivable functions.
- Technical Skills:
- Proficiency in ERP systems (e.g., ZohoBooks, Tally, or QuickBooks,).
- Solid MS Excel skills (VLOOKUP, Pivot Tables, SUMIFS).
- Familiarity with local tax compliance and invoicing standards.

Pay: ₹10,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Invoice and Billing Executive (Bhubaneswar)
🏢 Elevate First Business
📍 Bhubaneswar