INVENTORY EXECUTIVE

Location: Remote

Company Location: Melbourne, Australia

ABOUT THE ROLE

We are an Australian retail and e-commerce business based in Melbourne looking for a reliable and detail-oriented Inventory Executive.

The primary responsibility of this role is to maintain accurate inventory, product, cost and supplier data across our business systems and spreadsheets.

You will receive supplier invoices, receipts and stock information from our stores and warehouse teams and ensure the information is accurately entered and maintained in the relevant systems.

This role requires more than simply entering data. We are looking for someone who understands the information they are processing, notices discrepancies, asks questions when something does not look right and follows up with the relevant team members to resolve issues.

KEY RESPONSIBILITIES

- Process supplier invoices, receipts and stock-related documents accurately.
- Enter and update received stock quantities, product costs, supplier information and other inventory data in business systems and spreadsheets.
- Create new products and maintain existing product information including product names, SKUs, barcodes, pack sizes, suppliers, costs and other required details.
- Ensure inventory and product information remains complete, accurate and up to date.
- Identify discrepancies such as unexpected cost changes, incorrect quantities, missing information, duplicate products, barcode/SKU issues or unusual stock information.
- Raise discrepancies with the relevant store, warehouse or management team instead of entering questionable information without clarification.




- Coordinate with multiple team members to obtain missing information and resolve inventory or invoice-related queries.
- Perform regular checks and reconciliations to maintain data accuracy.
- Maintain organised records and spreadsheets and complete assigned work accurately and on time.

WHAT WE ARE LOOKING FOR

- 1-3 years of relevant experience in inventory administration, invoice processing, retail back-office operations or product data management.
- Excellent attention to detail and a high level of accuracy.
- Good analytical and problem-solving skills.
- Good written and spoken English.
- Confident communication and coordination skills.
- Comfortable asking questions and following up when information is unclear or incorrect.
- Good Microsoft Excel / Google Sheets skills.
- Ability to work with large amounts of product and inventory data.
- Good organisational and time-management skills.
- Ability to work independently in a remote environment.
- Experience with ERP, POS, inventory management or e-commerce systems is advantageous.
- Retail, grocery, FMCG, wholesale or e-commerce experience will be highly regarded.

IMPORTANT This is not a basic typing role.

Accuracy is extremely significant because the information maintained by this role affects inventory, purchasing, product costs and business reporting.

We are looking for someone who does not blindly enter data. If something appears incorrect, incomplete or unusual, you should investigate it, ask questions and get it clarified.

The successful candidate will work remotely and communicate regularly with our store, warehouse and management teams in Australia.

📌 Inventory Executive (Chandigarh)
🏢 TOI Group Australia
📍 Chandigarh