HR & Admin

Location:

Ghaziabad, Uttar Pradesh

Experience:

4–5 Years

Salary:

₹3.6 LPA – ₹6 LPA

Department:

Human Resources & Administration

Employment Type:

Full time

Reporting To:

HR Manager / Management

*Candidates can share their resume at " [email protected] "

About the Role

We are looking for an experienced and proactive HR & Admin Executive with 4–5 years of experience to manage end-to-end HR and administrative activities. The ideal candidate should have experience in employee engagement, statutory compliance, payroll, manufacturing HR operations, and sales team coordination

.

The candidate will also leverage AI tools and HR technology to improve HR processes, reporting, documentation, communication, and overall operational efficiency.

Key Responsibilities

1. HR Operations & Employee Engagement

- Manage day-to-day HR operations and employee lifecycle activities.
- Handle employee onboarding, induction, confirmation, transfers, and exit formalities.
- Plan and execute employee engagement activities and initiatives.
- Address employee queries and coordinate for timely resolution of employee concerns.
- Maintain employee records, personnel files, HR documentation, and HR databases.
- Support performance management and employee feedback processes.

2. Statutory Compliance

- Ensure timely compliance with applicable labour laws and statutory requirements.
- Manage and coordinate compliance related to PF, ESI, PT, Bonus, Gratuity, Labour Welfare Fund , etc., as applicable.

- Maintain statutory registers, records, and documentation.
- Coordinate with external consultants, auditors, and government authorities.
- Track compliance calendars, returns, renewals, notices, and submissions.
- Support internal and statutory audits.

3. Payroll &

• Attendance

- Manage monthly attendance, leave, overtime, and payroll inputs.
- Coordinate with payroll teams/consultants for timely salary processing.




- Verify payroll data, deductions, incentives, overtime, and other salary components.
- Resolve employee queries related to payroll and attendance.
- Maintain accurate payroll and attendance records.

4. Manufacturing HR

- Coordinate with the Production/Manufacturing team for manpower requirements.
- Manage shop-floor employee attendance, shifts, overtime, and manpower records.
- Support recruitment and deployment of production employees.
- Monitor absenteeism, discipline, and employee-related issues.
- Ensure HR policies and processes are effectively implemented at the manufacturing unit.

5.

Sales Team

Coordination

- Coordinate with the Sales team regarding manpower requirements and HR processes.
- Manage attendance, leave, employee documentation, and onboarding for sales employees.
- Maintain relevant sales incentive and employee records.
- Address HR-related queries and coordinate with management for resolution.

6. Recruitment &

• Employee Lifecycle

- Manage recruitment coordination, candidate screening, interview scheduling, and joining formalities.
- Maintain recruitment trackers and candidate databases.
- Conduct/coordinate employee induction and onboarding.
- Handle resignation, exit formalities, full & final settlement coordination, and exit documentation.

7. AI Tools &

• HR Technology

- Use AI tools such as ChatGPT and other AI productivity tools for HR documentation, communication, reporting, and process improvement.
- Explore opportunities to automate repetitive HR and administrative tasks.
- Use HRMS, payroll software, Excel,



and other digital tools for HR operations.
- Prepare HR MIS, dashboards, reports, and management presentations.
- Ensure responsible handling of confidential employee information while using AI tools.

8.

General

Administration

- Handle day-to-day administrative activities and office coordination.
- Coordinate with vendors and service providers.
- Maintain administrative records, contracts, licenses, and other documentation.
- Support management in implementing HR policies and administrative procedures.
- Ensure smooth coordination between HR, Manufacturing, Sales, Finance, and other departments.

Required Qualifications &

• Skills

- Bachelor's degree in HR, Business Administration, Commerce, or a related field .

- 4–5 years of relevant experience in HR & Administration.
- Experience in a manufacturing/industrial environment will be preferred.
- Good knowledge of payroll, attendance, employee engagement, recruitment, and HR operations .

- Working knowledge of statutory compliance and labour laws .

- Proficiency in MS Excel, HRMS/payroll software, and digital tools .

- Hands-on familiarity with AI tools such as ChatGPT .

- Strong communication and interpersonal skills.
- Good coordination and problem-solving abilities.
- Ability to handle confidential information professionally.
- Strong organizational and time-management skills.

Key Performance Indicators (KPIs)

- Timely and accurate payroll processing.
- Statutory compliance and timely submission of returns.
- Employee engagement and retention initiatives.

- Accuracy of attendance and employee records.
- Recruitment and onboarding turnaround time.
- Timely resolution of employee queries.
- HR documentation and audit readiness.

- Effective use of AI and technology for HR process improvement.
- Smooth HR coordination with Manufacturing and Sales teams.

📌 Human Resources Administrator (Ghaziabad)
🏢 Mahalaxmi Flexible Packaging
📍 Ghaziabad