We run a managed virtual assistant business. Our people work from our office on accounts for clients in the UK, the US, Australia, Canada and the UAE. We built our own HR platform to run the whole employee journey, and we are looking for the person who will run it.

This is not a filing job. Almost everything that used to be paperwork here already happens inside software: applications, assessments, offer letters, e-signatures, onboarding checks, attendance, payroll, the employee handbook, the helpdesk. Your job is to run those systems well, and to do the human half that software cannot do.

What you will do

- Run the hiring pipeline. Review applications, send assessments, read the AI grading, and put the right people in front of the founder with a clear recommendation.
- Take a new joiner from offer to day one: onboarding form, document checks, the appointment pack, e-signatures and the Master Joining Document.
- Run monthly payroll on the system: attendance and leave, loss of pay, attendance and quality incentives, overtime, full and final settlements. Check what the software produces before it goes out, because payroll is the one thing nobody forgives twice.




- Handle statutory filings and records that go with payroll: PF, ESIC, skilled tax and TDS, on time, every month.
- Print, collate and file the joining documents. Collect wet signatures and thumb impressions, and scan the signed set back into the system the same day.
- Answer the employee helpdesk. Reply to tickets, resolve what you can, and escalate the rest with the facts already gathered.
- Keep the employee file correct, and keep the handbook, letter templates and job roles up to date as things change.

What we are looking for

- 1 to 3 years in HR, recruitment or HR operations. Hands-on payroll experience is a strong advantage.
- Simple, transparent written English. You will write to candidates and employees every day and the words have to land the first time.
- Comfortable working inside a web platform all day and trusting it, rather than keeping a parallel spreadsheet.
- Numerate and careful. A wrong date on an appointment letter is a real problem; a wrong figure on a payslip is a bigger one.
- Discretion. You will see salaries, identity documents and grievances, and none of it leaves the room.

📌 HR Operations Executive (Dombivli)
🏢 Tasks Expert
📍 Dombivli