HR CUM ADMIN – KEY RESULT AREAS (KRA)

Department: Human Resources & Administration

Position: HR Cum Admin

1. Employee Attendance & Time Management

Key Responsibilities:

- Check and verify the previous day's employee attendance and reporting time.
- Monitor late coming, early leaving, absenteeism and irregular attendance.
- Maintain accurate daily attendance records.
- Identify repeated attendance issues and report them to management.
- Take necessary administrative action as per company policy.

KPI:

- Daily attendance verification: 100%
- Daily late/absence report: 100%
- Attendance records maintained accurately and on time.

2. Absenteeism Monitoring & Reporting

Key Responsibilities:

- Check daily absenteeism across all departments.
- Record the reason for absence wherever applicable.
- Follow up with employees regarding unexplained absence.
- Prepare and submit the daily absentee/late-comer report.
- Escalate repeated or unauthorized absenteeism to management.

KPI:

- Daily absenteeism report submitted on time.
- 100% follow-up on unexplained absence.
- Proper documentation of attendance-related issues.

3. Office Hygiene & Workplace Administration

Key Responsibilities:

- Conduct a daily check of office cleanliness and hygiene.
- Check workstations, reception, pantry, washrooms and common areas.
- Ensure housekeeping activities are completed properly.
- Identify hygiene or maintenance issues and arrange corrective action.
- Maintain a clean, safe and professional workplace setting.

KPI:

- Daily office inspection completed.
- Issues identified and resolved within the required timeline.
- Maintenance/hygiene complaints properly recorded and followed up.

4. Daily Manpower & Vacancy Tracking

Key Responsibilities:

- Maintain a department-wise record of open positions.
- Identify the number of vacancies/openings available each day.
- Coordinate with department heads regarding manpower requirements.
- Maintain an updated recruitment tracker.

KPI:

- 100% updated vacancy status.
- Daily/weekly manpower requirement report.
- No open position remains untracked.

5. Recruitment & Interview Coordination

Key Responsibilities:

- Track the number of interviews scheduled and conducted each day.
- Coordinate interview schedules with candidates and department heads.
- Maintain candidate records and interview status.
- Follow up with selected candidates for joining formalities.
- Maintain recruitment pipeline from sourcing to joining.

KPI:

- Daily interview report.
- Candidate database maintained accurately.
- Timely follow-up on interview outcomes.
- Recruitment activities aligned with approved manpower requirements.

6. Employee Interaction & Engagement

Key Responsibilities:

- Interact with a minimum of 2 employees every working day.
- Use the approved set of questions to understand employee concerns, workplace experience and requirements.
- Record important feedback and concerns.
- Escalate genuine employee issues to management.
- Maintain confidentiality while handling employee concerns.
- Track the status of issues until closure.

KPI:

- Minimum 2 employee interactions per working day.
- Employee interaction records maintained.
- Issues requiring action followed up to closure.

7. Daily Expense Voucher Management

Key Responsibilities:





- Collect and verify daily office expense vouchers.
- Check supporting bills and approvals.
- Ensure expenses are properly categorized.
- Maintain the daily expense record.
- Identify discrepancies and report them to management/accounts.

KPI:

- 100% daily expense vouchers checked.
- Proper supporting documents maintained.
- No unauthorized/unverified expense remains unreported.

8. Daily Advertisement Voucher / Expense Tracking

Key Responsibilities:

- Maintain records of daily advertisement-related expenses/vouchers.
- Verify supporting documents and payment details.
- Maintain platform-wise/campaign-wise records wherever applicable.
- Coordinate with the concerned department for missing information.
- Submit the daily advertisement expense report.

KPI:

- Daily ad voucher tracking completed.
- Accurate campaign/platform-wise expense records.
- Supporting documents maintained.

9. Invoice & Payment Tracking

Key Responsibilities:

- Maintain a record of invoices raised during the day.
- Track payments received against invoices.
- Maintain customer/client-wise outstanding amounts.
- Identify overdue payments.
- Coordinate with the concerned team for payment follow-up.
- Update the collection status regularly.

KPI:

- 100% invoices recorded.
- 100% payments received recorded.
- Outstanding report updated regularly.
- Payment discrepancies identified and reported.

10. Bank Statement Reconciliation

Key Responsibilities:

- Check the bank statement on a daily basis.
- Match payments received with invoices and payment records.
- Verify deposits, collections and other relevant transactions.
- Identify unmatched or unidentified transactions.
- Coordinate with Accounts/Management for clarification and reconciliation.

KPI:

- Daily bank statement verification.
- Maximum possible transactions reconciled on the same day.
- Unmatched transactions reported promptly.
- Accurate payment records maintained.

11. Daily & Monthly Management Reporting The HR Cum Admin will be responsible for preparing and maintaining the following reports: A. Monthly Sales, Due & Collection Report The report should include:

Particular

Details

Total Monthly Sales

Total sales generated

Amount Received

Collection received

Amount Due

Outstanding amount

Customer/Client

Client-wise details

Previous Due

Earlier outstanding

Current Due

Current outstanding

Collection Status

Paid / Partial / Pending

B. Daily Sales & Collection Report The daily report should include:

- Sales generated during the day
- Invoice amount
- Amount collected
- Payment mode
- Client/customer details
- Outstanding amount
- Pending collection

C. Late Coming & Absenteeism Report The report should include:

- Employee name
- Department
- Date
- Reporting time
- Actual arrival time
- Late minutes
- Absent status
- Reason, wherever applicable
- Action/follow-up taken

KPI:

- Daily reports submitted within the defined reporting time.




- Monthly reports submitted accurately and on schedule.
- Data should match supporting records.

12. Office Requirements & Administration

Key Responsibilities:

- Identify daily office requirements.
- Maintain an office requirement/purchase list.
- Coordinate for stationery, housekeeping material, office supplies and other administrative requirements.
- Monitor availability of essential office items.
- Report maintenance, infrastructure and facility requirements to management.
- Follow up until the requirement is completed.

KPI:

- Daily office requirement check.
- Critical requirements escalated immediately.
- Timely completion of approved requirements.
- Proper record of purchases and administrative expenses.

13. HR Records & Documentation The HR Cum Admin should maintain:

- Employee master database
- Attendance records
- Leave records
- Late-coming records
- Employee interaction records
- Recruitment tracker
- Interview records
- Joining documentation
- Employee-related correspondence
- Warning/disciplinary records, where applicable
- HR and administrative reports

KPI: Employee records should remain updated, organized, confidential and readily available when required.

14. Daily HR & Admin Checklist

At the beginning/end of each working day, the HR Cum Admin should verify:

☐ Yesterday's attendance and reporting time checked

☐ Today's attendance checked

☐ Late comers identified

☐ Absenteeism checked and reported

☐ Office hygiene inspected

☐ Open vacancies updated

☐ Interviews scheduled/conducted updated

☐ Minimum 2 employee interactions completed

☐ Expense vouchers checked

☐ Advertisement vouchers checked

☐ Invoices updated

☐ Payments received updated

☐ Bank statement checked/reconciled

☐ Daily sales report prepared

☐ Daily collection report prepared

☐ Late/absence report prepared

☐ Office requirements checked

☐ Pending HR/Admin issues followed up

15. Overall KRA & KPI Summary

KRA

Frequency

Primary KPI

Attendance & Time Management

Daily

100% verification

Absenteeism Monitoring

Daily

Report & follow-up

Office Hygiene

Daily

Daily inspection

Vacancy Tracking

Daily/Weekly

Updated vacancy tracker

Interview Management

Daily

Interview & recruitment report

Employee Interaction

Daily

Minimum 2 employees/day

Expense Voucher

Daily

100% verification

Ad Voucher

Daily

Daily tracking

Invoice Tracking

Daily

100% invoice recording

Payment Collection

Daily

Collection updated

Bank Reconciliation

Daily

Daily verification

Sales Report

Daily/Monthly

Accurate reporting

Absence/Late Report

Daily

Timely submission

Office Requirements

Daily

Timely action

HR Documentation

Ongoing

Updated records

Overall Objective of the Position The primary objective of the HR Cum Admin is to ensure smooth day-to-day functioning of the office by maintaining employee discipline and attendance, supporting recruitment, monitoring employee engagement, maintaining office hygiene and administration, tracking expenses, invoices and collections, reconciling daily records, and providing accurate and timely reports to management for effective decision-making.

Pay: ₹15,673.38 - ₹25,000.00 per month

Work Location: In person

📌 HR Manager (Ranchi)
🏢 Global Webify
📍 Ranchi