Department: Human Resources

Location: Panchkula, Haryana

Employment Type: Full-Time

Experience: 0–3 Years

Reporting To: HR Manager / Management

About the Role

We are looking for a responsible, organized, and people-oriented HR Executive to manage day-to-day HR operations, employee coordination, recruitment, documentation, attendance, and administrative activities. The candidate should have good communication skills, professional conduct, and the ability to maintain confidentiality.

Key Responsibilities

1. Recruitment & Hiring

- Manage end-to-end recruitment activities, including job posting, sourcing, screening, and shortlisting candidates.
- Coordinate interviews with candidates and management.
- Maintain candidate records and recruitment trackers.
- Prepare and coordinate offer letters, joining documents, and other hiring formalities.
- Coordinate onboarding and induction of new employees.

2. Employee Management

- Maintain regular communication and coordination with employees.
- Address routine employee queries and HR-related concerns.
- Monitor employee attendance, punctuality, leaves, and working schedules.
- Maintain employee records and HR documentation.
- Support employee engagement and workplace coordination activities.

3. HR Documentation

- Prepare and maintain appointment letters, offer letters, experience letters, relieving letters, warning letters, notices, and other HR documents.
- Maintain confidential employee files and HR records.
- Ensure proper documentation during employee joining, transfers, and exits.
- Maintain employee data and HR trackers accurately.

4. Attendance & Leave Management

- Monitor daily attendance and employee punctuality.
- Maintain leave records and update attendance reports.
- Verify leave requests according to company policies.
- Coordinate with employees and management regarding attendance or leave-related issues.

5. Performance & Discipline

- Assist in maintaining employee performance records.
- Coordinate performance reviews and feedback processes.




- Communicate company policies, rules, and procedures to employees.
- Handle routine disciplinary documentation and official communication as directed by management.

6. Employee Exit & Full & Final Process

- Coordinate resignation and employee exit formalities.
- Prepare and maintain exit documentation.
- Coordinate handover, asset clearance, and No-Dues formalities.
- Assist in preparing experience and relieving letters.
- Maintain proper records of employee separation.

7. HR Administration

- Maintain HR databases, trackers, and reports.
- Prepare regular HR reports for management.
- Coordinate with different departments for employee-related requirements.
- Ensure smooth implementation of HR policies and procedures.
- Maintain confidentiality of employee and company information.

Required Skills
- Excellent verbal and written communication skills.
- Good knowledge of MS Office/Google Workspace.
- Strong organizational and documentation skills.
- Positive interpersonal and employee-handling skills.
- Ability to maintain confidentiality.
- Problem-solving and coordination skills.
- Professional attitude and strong attention to detail.
- Ability to work independently as well as in a team.

Qualification
- Bachelor's degree in HR, Business Administration, Management, or a related field.
- MBA/PGDM in HR will be an added advantage.
- Freshers with good communication and organizational skills may also apply.

Key Performance Areas (KPIs)
- Recruitment and joining coordination.
- Attendance and leave record accuracy.
- Employee documentation and compliance.
- Timely completion of HR activities.
- Employee coordination and query resolution.
- Proper maintenance of HR records.
- Effective implementation of company policies.

What We Expect The HR Executive should demonstrate professionalism, confidentiality, discipline, responsibility, punctuality, and a positive approach toward employees and management. Salary: As per experience, skills, and company standards.

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 HR Executive (Panchkula)
🏢 Ministry of Classes
📍 Panchkula