Employee Documentation & Master Data Management

Maintain proper and systematic filing of all HR documents from joining through the NDC and exit process.

Prepare, verify, and maintain HR-related documents and employee records.

Maintain and regularly update the AWS Group Employee Master File.

Ensure proper physical and digital documentation of employee records.

Joining & Onboarding Formalities

Complete joining formalities including document verification, biometric registration, and HRMS entry.

Upload and maintain employee documents in HRMS.

Coordinate for employee bank account opening with Axis Bank.

Ensure completion of all onboarding documentation within the required timeline.

HR Letters & Certificates

Issue Appointment Letters/Orders, Salary Certificates, Experience Certificates, and other HR-related letters as required.

Coordinate with the concerned authorities for approvals wherever required.

Maintain proper records of all letters issued to employees.

HR Documentation & Circulars

Maintain proper paperwork for all HR-related systems, policies, and circulars.

Draft and circulate notices and HR communications to employees.

Ensure standard formats are followed for HR documents and circulars.

Update HR system guidelines and documentation as per requirements.

Salary Calculation & Arrears

Coordinate salary calculation and arrear-related activities within the prescribed deadlines.

Update and verify AGF records.

Calculate extra working hours and related compensation/comp-off requirements.

Coordinate with the Accounts Department regarding salary processing, arrears, and related discrepancies.

Visit branches as required to address salary arrears and employee salary-related queries.

Exit Formalities & NDC Processing

Process resignation acceptance and employee exit formalities.

Ensure proper completion of the NDC process for employees who have left the organization.

Follow the step-by-step NDC process in HRMS and maintain physical documentation.





Ensure proper filing and record maintenance of completed NDC documents.

HR Data Management & Coordination

Regularly update HR employee data and the Master File.

Coordinate with IT, ERP, and Accounts Departments regarding employee data updates and changes.

Ensure employee information is accurate and updated across relevant systems.

HRMS Tickets & Technical Coordination

Regularly monitor the HR Tickets section in HRMS.

Track and coordinate resolution of employee-related HRMS issues.

Coordinate with IT and ERP teams for technical errors and system-related concerns.

Employee Communication & Support

Handle daily calls, messages, and queries from employees, managers, and authorities.

Conduct one-to-one discussions with employees during branch visits.

Understand employee concerns and coordinate with the concerned department/authority for resolution.

Provide HR support to outstation branches regarding documentation, salary issues, HRMS technical errors, and employee concerns.

New Joinee Communication

Send New Joinee Introduction Mails to employees.

Share new joinee details with the Accounts Department before salary processing.

Coordinate with relevant departments to ensure smooth onboarding of recent employees.

Recruitment & Interview Coordination

Coordinate and arrange interview drives as per recruitment requirements.

Coordinate with the recruitment team and interview panel during interview drives.

Ensure proper coordination and documentation throughout the interview process.

Appraisal Process

Conduct one-to-one appraisal discussions with employees.





Address employee concerns related to appraisal and coordinate with concerned authorities.

Discuss appraisal-related concerns with management/authorities.

Maintain accurate appraisal data and submit the final approved data to the Accounts Department.

HRMS Administration

Upload AWS holidays in HRMS as and when required.

Open and close the AGF tab within the prescribed timelines for filling and approval of AGFs.

Maintain yearly leave data for eligible employees, including 6 days of paid leave for Operations.

Update employee timings in HRMS as instructed by authorities for events, workshops, and other organizational requirements.

Travel Allowance (TA)

Process Travelling Allowance claims of employees.

Coordinate for signatures/approvals from Reporting Authorities, GM, and COO.

Submit approved TA documents to the Accounts Department for further processing.

ID Card Management

Maintain employee ID card data, including employee details and photographs.

Verify employee information and photographs before sharing details with the ID card vendor.

Coordinate with the vendor for ID card processing and issuance.

Employee Profile Updation

Arrange sessions for employees for profile updation after appraisal.

Coordinate contract signing and other required profile-related formalities.

Ensure employee information is updated accurately in HRMS.

Exit Pass Management

Review and approve employee Exit Pass requests on a daily basis as per the applicable process.

Overall HR Coordination

Ensure timely completion of assigned HR activities and maintain proper documentation.

Coordinate effectively with employees, branch teams, authorities, IT, ERP, Accounts, and other concerned departments.

Ensure compliance with established HR processes, timelines, and organizational guidelines.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

📌 HR Executive (Narhe)
🏢 Aaryans World School
📍 Narhe