Job Summary

We are looking for a reliable and organized HR Assistant to support our U.S. staffing operations. This role will assist with employee administration, candidate coordination, timesheets, invoicing support, phone communication, scheduling, documentation, and other day-to-day HR and staffing activities.

Key Responsibilities

- Assist with employee onboarding and maintain employee records.

- Collect, track, and follow up on employee timesheets .

- Convert timesheet data into Excel or Google Sheets for payroll and invoicing.

- Assist with preparing client invoices using approved timesheet data.

- Answer incoming business calls and route messages appropriately.

- Make outbound calls to candidates, employees, and other contacts as needed.

- Follow up with candidates regarding interviews, documents, availability, and onboarding.

- Schedule meetings, interviews, and employee discussions.

- Prepare meeting agendas and send reminders for meetings and pending actions.

- Maintain candidate, employee, placement, and client information in the ATS/CRM.

- Assist with document collection, employee files, and HR-related records.

- Maintain reports, spreadsheets,



and staffing documentation.

- Support recruiters and management with day-to-day HR and staffing activities.

- Perform other administrative and HR support tasks as needed.

Required Skills

- Good written and spoken English.

- Strong Excel / Google Sheets skills.

- Comfortable making and answering professional phone calls.

- Strong organizational and follow-up skills.

- Good attention to detail.

- Working knowledge of Microsoft Office and Google Workspace.

- Ability to work independently in a remote workplace.

- Experience in HR, staffing, recruitment, payroll support, invoicing, or administration preferred.

Preferred Experience

Experience with QuickBooks, ATS/CRM systems, timesheets, onboarding, payroll coordination, or U.S. staffing is a plus.

Ideal Candidate

The ideal candidate is organized, dependable, proactive, and comfortable handling multiple responsibilities . The person should be able to support employees, candidates, recruiters, and management while keeping HR and staffing activities organized and up to date.

📌 HR Assistant – US Staffing-Remote (Noida)
🏢 4P Consulting
📍 Noida