Key Responsibilities

GeM Portal Handling

Search and monitor new GeM bids/tenders on a daily basis.

Study Bid Documents, ATC, Scope of Work, Eligibility Criteria and BOQ.

Download and maintain complete tender documents.

Prepare and submit bids on the GeM portal within prescribed timelines.

Handle GeM Bid, RA, Reverse Auction, Contract, Order and related activities.

Monitor bid status, technical evaluation, financial evaluation, L1 status and contract generation.

Coordinate for clarification, corrigendum and amendments issued on GeM.

Tender Documentation

Prepare Undertakings, Declarations, Affidavits, Acceptance Letters, Bid Security Declarations, Non-Blacklisting Certificates, Non-Disclosure Declarations, Experience Certificates and other tender documents.

Prepare technical and commercial bid documents as per tender requirements.

Maintain proper indexing, page numbering and checklist of tender documents.

Verify that all mandatory documents are uploaded before submission.

MS Word & Documentation

Excellent working knowledge of MS Word.

Preparation and formatting of official letters, declarations, agreements, undertakings and tender documents.

Table creation, page numbering, headers/footers, formatting, PDF conversion and document compilation.

Scanning, merging, splitting and arranging PDF documents.

MS Excel

Good working knowledge of MS Excel.

Preparation of BOQ, rate calculations and comparative statements.

Basic formulas such as SUM, SUBTOTAL, IF, ROUND, percentage calculations, etc.

Preparation of manpower, wage, quantity and cost calculation sheets.

Maintaining tender tracking and contract records.

Hindi & English Typing

Valuable English typing speed and accuracy.

Good Hindi typing using Unicode/Hindi typing tools.





Preparation of bilingual official correspondence in Hindi and English.

Ability to accurately type tender documents, letters and declarations.

Email & Internet

Handling official emails and correspondence.

Downloading/uploading documents and attachments.

Searching Government websites and tender portals.

Maintaining email records and tender-related communication.

Tender Follow-up

Track tender submission deadlines.

Maintain daily tender status reports.

Coordinate with departments regarding bid queries, clarifications and submitted documents.

Follow up regarding technical evaluation, financial bid, L1 status, acceptance, contract/order and performance security.

Record Management

Maintain soft and hard copies of all tender documents.

Maintain records of GeM Bids, Contracts, Work Orders, Experience Certificates, Invoices and Correspondence.

Maintain tender-wise folders and document checklists.

Required Skills

GeM Portal knowledge – Mandatory

Government Tender/Bid Documentation

MS Word – Excellent

MS Excel – Good/Excellent

Hindi & English Typing

PDF editing/merging/scanning

Internet & Email handling

Basic knowledge of calculations and tender costing

Good drafting and documentation skills

Attention to detail and ability to work within tender deadlines

Qualification

Minimum: Graduate Pass with relevant experience in GeM/Tender work.

Experience

Preferably 1–3 years or more experience in GeM Portal, Government Tenders, MES/Defence Tenders, Manpower/Housekeeping/Security/Service Contracts or similar tender documentation work.

Core Job Profile

GeM Portal + Government Tender Search + Bid Preparation + Technical Documentation + MS Word + MS Excel + Hindi/English Typing + PDF Work + Email + Tender Tracking + Contract Documentation.

Pay: ₹15,000.00 - ₹18,000.00 per month

Work Location: In person

📌 Gem Portal executive (Lucknow)
🏢 Buywon Ventures Private
📍 Lucknow