Job Summary The Front Desk cum Admin Representative serves as the first point of contact for visitors, clients, and callers, while also providing administrative support to ensure the smooth day-to-day operation of the office. This role requires a professional, organized, and personable individual capable of multitasking between front-desk duties and general administrative responsibilities.

Key Responsibilities

Front Desk Duties

- Greet and welcome visitors, clients, and vendors in a professional and friendly manner

- Answer, screen, and forward incoming phone calls

- Maintain the visitor log and issue visitor badges/passes as required

- Manage the reception area, ensuring it is tidy and presentable at all times

- Handle inquiries in person, by phone, or via email, and direct them to the appropriate department

- Schedule appointments and manage meeting room bookings

- Receive, sort, and distribute daily mail/deliveries; coordinate courier services

Administrative Duties

- Maintain and update office records, filing systems, and databases (physical and digital)

- Assist with data entry, drafting letters, memos, and reports

- Manage office supplies inventory and place orders as needed

- Support HR with onboarding tasks (e.g., preparing ID cards, welcome kits)

- Coordinate travel arrangements and accommodation bookings for staff/guests, as needed

- Assist in organizing company events, meetings, and conferences

- Maintain petty cash records and basic expense tracking (if applicable)





- Liaise with vendors and service providers (housekeeping, maintenance, security)

- Support other departments with clerical tasks as assigned

General

- Ensure compliance with company policies and confidentiality standards

- Handle sensitive information with discretion

- Perform other duties as assigned by management

Required Qualifications & Skills

- Bachelor's degree or diploma in Business Administration or related field (preferred)

- 13 years of experience in a front desk, receptionist, or administrative role

- Excellent verbal and written communication skills

- Strong organizational and multitasking abilities

- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)

- Professional appearance and demeanor

- Ability to handle confidential information with integrity

- Robust interpersonal skills and a customer-service mindset

- Basic knowledge of office equipment (printers, scanners, EPABX systems)

Preferred Skills

- Prior experience with office management software or CRM tools

- Knowledge of a second language (if relevant to the region)

- Experience handling petty cash or basic bookkeeping

Key Competencies

- Punctuality and reliability

- Attention to detail

- Positive, proactive attitude

- Problem-solving skills

- Team collaboration

Work Environment

- Full-time, on-site role, primarily desk-based at the front office

- May require occasional extended hours during events or peak periods

📌 Front Desk cum Admin Representative (Noida)
🏢 bop realty
📍 Noida