Role & responsibilities

1. Vehicle & Fleet Operations

- Manage day-to-day operations of company-owned and hired vehicles.
- Ensure maximum vehicle availability and minimize breakdown and idle time.
- Plan vehicle deployment according to operational and customer requirements.
- Monitor vehicle movements, utilization, trip status, and turnaround time.
- Coordinate with operations and warehouse teams for timely placement of vehicles.
- Maintain records of vehicle-wise trips, running kilometers, and utilization.

2. Vehicle Maintenance

- Prepare and monitor preventive maintenance schedules for all vehicles.
- Coordinate servicing, repairs, breakdown maintenance, tyre replacement, battery replacement, and other vehicle-related work.
- Follow up with workshops and vendors to ensure timely completion of repairs.
- Verify repair requirements before approving or recommending major maintenance expenses.
- Maintain vehicle-wise maintenance history and cost records.
- Monitor recurring breakdowns and identify corrective actions to reduce maintenance costs.

3. Fuel Management

- Monitor vehicle-wise fuel consumption and mileage.
- Maintain fuel filling and consumption records.
- Identify abnormal fuel consumption or mileage variations.
- Prepare periodic fuel efficiency reports.
- Take corrective action in coordination with drivers and the operations team in case of significant variations.

4. Driver Management

- Coordinate duty allocation and deployment of drivers.
- Monitor driver attendance, availability, performance, and discipline.
- Ensure drivers have valid driving licences and required documents.
- Educate drivers regarding protected driving, vehicle care, fuel efficiency, and company procedures.
- Monitor driver-related incidents, violations, damages, and customer complaints.

5.



Vehicle Documentation & Compliance

- Ensure timely renewal and availability of:

- Registration Certificate (RC)

- Vehicle Insurance

- Fitness Certificate

- PUC Certificate

- Road Tax

- Permit

- FASTag
- Driver licences and other statutory documents
- Maintain proper documentation and trackers for expiry dates.
- Ensure vehicles comply with applicable statutory and safety requirements.

6. Breakdown & Accident Management

- Coordinate immediate support in case of vehicle breakdown.
- Arrange towing, repairs, or replacement vehicles wherever required.
- Coordinate accident-related documentation, insurance claims, survey, and repair.
- Maintain records of accidents and breakdowns.
- Conduct root-cause analysis for repeated vehicle failures and operational incidents.

7. Vendor & Cost Management

- Coordinate with workshops, spare-part suppliers, tyre vendors, towing agencies, and other fleet service providers.
- Obtain and compare quotations for major repairs and replacements.
- Verify vendor bills against approved quotations and completed work.
- Negotiate with vendors for competitive rates and service quality.
- Maintain records of vehicle-wise operating and maintenance costs.
- Identify opportunities for fleet cost reduction without compromising safety or vehicle reliability.

8. MIS & Reporting Prepare and maintain periodic fleet MIS covering:

- Vehicle availability
- Vehicle utilization
- Running kilometers
- Fuel consumption and mileage
- Maintenance expenses
- Breakdown frequency
- Preventive maintenance compliance
- Tyre and battery status
- Vehicle document expiry
- Accident/damage records
- Driver performance
- Hired vs. owned vehicle utilization
- Vehicle-wise operating cost

Preferred candidate profile

- Immediate joiner required

📌 Fleet management officer (Vadodara)
🏢 Z Ventures
📍 Vadodara