Company: Excetra Solutions

Location: Delhi, India

Role Level: Senior Executive

Employment Type: Full Time

Function: Facilities & Workplace Management

Job Summary

Excetra Solutions is looking for a Senior Facilities Executive to manage day-to-day workplace and facility operations. The role will ensure a secure, efficient, clean, and well-maintained working environment while coordinating with employees, vendors, service providers, and internal stakeholders.

Key Responsibilities – Facility Operations

· Manage daily facility operations across office/corporate environments.

· Conduct regular facility inspections and ensure workplace standards.

· Manage space planning, workplace planning, and office moves.

· Ensure smooth operation of building infrastructure and employee support services.

Soft Services Management

· Manage housekeeping, janitorial services, waste management, pest control, and landscaping.

· Monitor vendor performance through SLAs and KPIs.

· Conduct quality audits and ensure cleanliness and hygiene standards.

Technical Facilities Management

· Coordinate maintenance of HVAC, electrical systems, UPS, fire & life safety systems, plumbing, and access control systems.

· Implement preventive and corrective maintenance schedules.

· Coordinate with technical vendors and contractors.

· Monitor utility consumption and support energy-saving initiatives.

Pantry & Cafeteria Management

· Oversee pantry and cafeteria operations.

· Ensure food quality, hygiene, and safety standards.

· Manage catering requirements for meetings, events, and leadership visits.

· Monitor food vendor performance and employee satisfaction.





· Maintain pantry and cafeteria inventory.

Vendor & Contract Management

· Manage multiple vendors and service providers.

· Process purchase requests, work orders, and service contracts.

· Review vendor invoices and support budget monitoring.

· Conduct periodic vendor performance reviews.

Health, Safety & Compliance

· Ensure compliance with statutory and regulatory requirements.

· Support fire safety and emergency response programs.

· Participate in safety audits and risk assessments.

· Maintain facility compliance and certification documentation.

Logistics Support

· Coordinate basic import and export activities related to office equipment, IT assets, and operational materials.

· Coordinate with logistics providers, customs agents, and internal stakeholders.

· Track shipments and maintain logistics documentation.

· Support inventory management and asset movement.

Stakeholder Management

· Act as the primary contact for facility-related requests.

· Coordinate with employees, vendors, and management teams.

· Ensure timely resolution of service requests and complaints.

· Maintain a high level of customer service and workplace experience.

Required Qualifications

· Bachelor’s Degree in a relevant discipline.

· 4–6 years of experience in Facilities Management.





· Hands-on experience in soft services, technical facility operations, pantry/cafeteria services, vendor management, workplace operations, and basic import/export logistics.

· Experience in corporate offices, IT parks, business parks, or multinational organizations is preferred.

· Certification in Facility Management (IFMA/FMP/SFM), Safety, or related disciplines is preferred.

Required Skills – Technical

· Facility Operations Management

· Preventive & Corrective Maintenance

· HVAC, Electrical, UPS & DG Operations

· Fire & Life Safety Systems

· Building Maintenance

· Space Management

· Budget & Cost Control

· Asset Management

· Import & Export Coordination

Required Skills – Soft Skills

· Strong Communication

· Vendor Management

· Stakeholder Management

· Problem Solving

· Customer Service Orientation

· Negotiation

· Attention to Detail

· Team Collaboration

· Time Management

Systems Knowledge

· MS Office – Excel, Word & PowerPoint

· Facility Management Systems – CMMS/CAFM

· ServiceNow or Ticketing Tools

· ERP Systems such as SAP/Oracle

Key Performance Indicators (KPIs)

· Facility uptime and service availability

· SLA compliance

· Vendor performance

· Employee satisfaction

· Preventive maintenance completion

· Budget adherence

· Health & safety compliance

· Timely closure of service requests

· Cafeteria and pantry service standards

· Logistics coordination effectiveness

Interested candidates must apply to this job post or can also send their resumes to [email protected]

📌 Facility Executive (Delhi)
🏢 Manavi Skills
📍 Delhi