- Order Sheet Tracking: Own and update the master export sales spreadsheets in MS Excel (tracking production milestones, delivery logs, and shipping timelines).
- Client Correspondence: Handle day-to-day email follow-ups with overseas buyers, share product catalogs, and send corporate introductory profiles.
- Minutes of the Meeting (MOM): Handle administrative note-taking during corporate buyer meets, drafting clean, actionable MOM summaries for the team.
- Testing &
- Compliance Coordination:
Manage documentation and follow up with international testing labs (Intertek, Bureau Veritas, SGS) for product safety certifications.
- Sample Logistics Management: Supervise the counter-sample log, ensuring finished products are inspected for quality, professionally packed, and dispatched via courier.
- Travel Readiness: Fully prepared for domestic and international business travel to support trade fair setups and corporate client meetings on short notice.
Preferred candidate profile
- Experience:
1 to 4 years of solid experience as an Export Coordinator, Sales Support Executive, or Executive Assistant in a manufacturing or sourcing setup.
- Target Industry Background: Prior experience in Stationery, Writing Instruments (Pencils/Pens), School/Office Supplies, or Art &
- Craft manufacturing
export houses is highly preferred (handling consumer retail packaging, safety norms, and distribution logistics).
- Key Skills: Flawless written English grammar, robust administrative follow-up skills, and high proficiency in MS Excel for managing data sheets.
- Passport &
- Travel:
Must hold a valid, active passport and be fully comfortable with short-notice domestic and international business travel for corporate meets and trade fairs.
- Location &
- Relocation:
Based in Vadodara, Gujarat (Candidates permanently residing locally OR those completely ready to relocate immediately to Vadodara are welcome to apply).