Export Documentation Executive – Global Ocean Logistics

Salary: ₹45,000 per month (Open to negotiation based on experience and expertise)

Experience: Minimum 2 years

Employment Type: Full-time

Location: Andheri, Mumbai

Department: Export Documentation – Ocean Freight

About the Role

- Global Ocean Logistics is looking for a responsible, knowledgeable, and detail-oriented Export Documentation Executive to join our team in Andheri, Mumbai.
- This is an important role within our operations, with the potential to take on management and team-handling responsibilities. The ideal candidate should have strong practical knowledge of export documentation and ocean freight processes, excellent attention to detail, and the ability to independently take ownership of documentation from start to finish.
- The candidate will work closely with customers, shipping lines, overseas agents, customs teams, and internal operations to ensure that all export documentation is accurate, compliant, and completed within the required timelines.
- Key Responsibilities
- Manage the complete export documentation process for ocean freight shipments.
- Prepare, verify, and process export documents including Bill of Lading (B/L), Shipping Instructions (SI), commercial invoices, packing lists, certificates, and other relevant documentation.
- Coordinate with shipping lines, NVOCCs, freight forwarders, customs brokers, and overseas agents.
- Prepare and submit Shipping Instructions accurately and within carrier deadlines.
- Review draft and final Bills of Lading and coordinate amendments wherever required.
- Ensure all documentation is accurate and complies with shipping line, customs, customer, and destination-country requirements.
- Coordinate with customers to obtain and verify all required shipment information and documents.
- Monitor documentation cut-offs and ensure that all requirements are completed within the prescribed timelines.
- Handle documentation-related issues, discrepancies, amendments, and corrections proactively.
- Coordinate with the operations and customer service teams to ensure smooth movement of shipments.
- Maintain organized and accurate records of all export documentation and shipment files.




- Coordinate with overseas offices and destination agents regarding documentation and delivery requirements.
- Follow up with relevant stakeholders on pending documents, approvals, and information.
- Ensure adherence to company SOPs, documentation standards, and international shipping procedures.
- Take ownership of documentation-related problems and ensure they are resolved promptly.
- Support and guide other members of the documentation team where required.
- Depending on experience and performance, take on team management, supervision, and process management responsibilities.

Requirements

- Minimum 2 years of relevant experience in export documentation, ocean freight, freight forwarding, shipping, or global logistics.
- Robust practical knowledge of international export documentation and ocean freight processes.
- Good understanding of Bills of Lading, Shipping Instructions, commercial invoices, packing lists, certificates, and other shipping documents.
- Strong knowledge of documentation procedures and shipping line requirements.
- Experience coordinating with shipping lines, NVOCCs, customs brokers, overseas agents, and customers.
- Good understanding of Incoterms and international trade documentation.
- Extremely responsible, organized, and detail-oriented, with the ability to take complete ownership of assigned work.
- Strong ability to identify errors and discrepancies before they create operational or financial issues.
- Excellent communication and coordination skills.
- Ability to manage multiple shipments and deadlines simultaneously.
- Ability to work independently with minimal supervision.
- Computer & Technical Skills
- Proficient in using computers and standard workplace applications.
- Strong working knowledge of Microsoft Excel and Outlook.




- Comfortable working with documentation, freight management, ERP, CRM, and other relevant logistics applications.
- Ability to quickly learn and effectively use new software and digital tools required for the role.
- Solid ability to maintain organized digital records and documentation.
- Preferred Skills
- Experience handling FCL and LCL export shipments.
- Experience working directly with major shipping lines.
- Knowledge of B/L amendments, telex releases, surrendered B/Ls, and documentation cut-offs.
- Familiarity with customs and regulatory requirements for international exports.
- Experience working with international customers and overseas logistics partners.
- Previous experience managing or supervising a documentation team will be an advantage.
- Strong problem-solving and decision-making abilities.

What We Offer

- ₹45,000 per month, with salary open to negotiation based on relevant experience and expertise.
- Healthcare benefits for employee well-being and support.
- The opportunity to be part of the Global Ocean Logistics family, working alongside a collaborative and international team.
- Exposure to international customers, shipping lines, overseas partners, and global trade lanes.
- Opportunity to take on management and leadership responsibilities as the role develops.
- Career growth opportunities within the global logistics and documentation function.
- A professional, collaborative, and performance-driven work environment.
- Ideal Candidate

We are looking for someone who understands that export documentation requires responsibility, precision, and accountability. The ideal candidate should be knowledgeable, dependable, proactive, and capable of working independently while coordinating effectively with multiple stakeholders.

This role is particularly suited to someone who wants to grow with the company and eventually take on greater management and leadership responsibilities within the documentation and operations function.

If you are experienced in export documentation, highly responsible, and looking for an opportunity to grow within a global logistics organization, we would like to hear from you.

📌 Export Documentation Executive (Mumbai)
🏢 Global Ocean Logistics India
📍 Mumbai