Position: Export Executive

Experience: Minimum 3 Years of relevant experience

Contact No.: (+91) (phone hidden)

Email Id: [email protected]

Key Responsibilities

1. CHA Coordination

- Coordinate with CHA for export documentation, customs clearance, and shipment-related formalities.
- Ensure timely submission and processing of all required export documents.

2. Vessel Booking & Logistics Coordination

- Coordinate with shipping lines and freight forwarders for vessel bookings.
- Obtain and compare freight rates, vessel schedules, and transit details.
- Ensure timely booking as per customer requirements and shipment plans.

3. Shipment Tracking

- Track shipments from dispatch until destination.
- Monitor ETD, ETA, transshipment activities, and delays.
- Provide regular shipment status updates to internal stakeholders and customers.

4. Production & PPC Coordination

- Coordinate with Production and PPC teams to ensure material readiness as per the export schedule.
- Follow up on production planning, QC clearance, packing, and finished goods availability.
- Ensure materials are ready within the required timeline for container loading and dispatch.

5. Export Documentation & Dispatch Coordination

- Coordinate the preparation and verification of export documents, including:
- Commercial Invoice
- Packing List
- Shipping Bill
- Bill of Lading (BL) / Sea Waybill (SWB)
- Certificate of Origin (COO)
- Other applicable export documents
- Coordinate container placement, loading, dispatch, and documentation timelines.
- Ensure shipments are executed as per customer PO and committed delivery schedules.

6. Cross-Functional Coordination

- Coordinate with Sales,



Production, PPC, Quality, Stores, Finance, CHA, Freight Forwarders, and Shipping Lines to ensure smooth export execution.
- Identify potential delays in advance and initiate necessary corrective actions.

Key Performance Indicators (KPIs)

- On-time vessel booking and shipment execution.
- On-time material readiness as per shipment schedule.
- Accuracy and completeness of export documentation.
- Effective shipment tracking and timely status updates.
- Minimum shipment delays and documentation discrepancies.
- Robust coordination with CHA, freight forwarders, Production, PPC, and other stakeholders.

Ownership & Authority

Overall Ownership

Responsible for the end-to-end coordination and timely execution of export shipments, from material readiness and vessel booking through customs clearance, dispatch, shipment tracking, and documentation closure.

Key Ownership Areas

- Own the export shipment schedule and ensure execution as per committed timelines.
- Coordinate with PPC and Production for timely material readiness.
- Coordinate with Quality and Stores teams for inspection, clearance, packing, and dispatch readiness.
- Manage coordination with CHA, shipping lines, and freight forwarders for customs clearance and vessel bookings.
- Track shipments proactively and escalate delays, risks, or deviations to management.
- Ensure all export documents are accurate, complete, and submitted on time.
- Maintain shipment-wise records and provide regular status updates to management and relevant stakeholders.
- Support continuous improvement initiatives to enhance export process efficiency and customer satisfaction.

📌 Export Executive (Pune)
🏢 Zylog GreenShield
📍 Pune