Role & responsibilities To provide high-level executive support to the Chairperson / MD / Senior Leadership, ensuring effective management of schedules, meetings, communication, documentation, follow-ups and executive priorities. The role requires a highly mature, dependable and discreet professional who can operate independently, manage sensitive information and ensure seamless coordination across internal and external stakeholders.

KEY RESPONSIBILITIES

Executive & Calendar Management

- Manage the executive's calendar, appointments, meetings, travel schedules and day-to-day commitments.
- Prioritise and coordinate meetings based on business requirements and executive priorities.
- Ensure timely preparation of meeting schedules, agendas, relevant documents and briefing materials.
- Manage changes and last-minute requirements with speed, discretion and sound judgement.

Meeting & Follow-up Management
- Coordinate internal and external meetings involving senior leadership, key stakeholders, clients and business partners.
- Prepare and circulate Minutes of Meeting (MOM), action points and follow-up trackers.
- Track pending actions and commitments and ensure timely closure through regular follow-up.

Stakeholder Coordination

- Act as a key coordination point between the executive office and internal teams, senior management,



clients, consultants,

vendors and other external stakeholders.
- Ensure clear and timely communication on behalf of the executive wherever required.
- Handle interactions with senior stakeholders with professionalism, maturity and discretion.

Documentation & Reporting
- Prepare, review and maintain presentations, reports, correspondence, trackers, MIS and other executive documents.
- Maintain organised records of key documents, communications and management information.
- Support preparation of business reviews, management presentations and leadership-level documentation.

Confidentiality & Executive Support
- Handle highly confidential business, financial, employee and personal information with complete discretion.
- Exercise sound judgement in determining the sensitivity and priority of information and communications.
- Anticipate requirements and proactively prepare information, documents and follow-ups ahead of deadlines.

Travel & Event Coordination
- Coordinate domestic and international travel, accommodation, itineraries and related arrangements as required.
- Support executive participation in conferences, meetings, business events and other engagements.

Preferred candidate profile

📌 Executive Secretary (Chennai)
🏢 Adler Talent Solutions
📍 Chennai