Job Purpose To provide high-level secretarial, administrative and coordination support CEO, ensuring effective management of appointments, communications, meetings, documentation and follow-up of key organizational matters.

Key Responsibilities

· Manage the CEO’s calendar, appointments, meetings, travel and daily schedule.

· Prepare meeting agendas, presentations, minutes and briefing notes as required.

· Coordinate with HODs, senior management, doctors and external stakeholders on behalf of the CEO.

· Maintain proper records, confidential documents, correspondence and reports.

· Track and follow up on action points arising from CEO meetings and instructions.

· Draft and proofread official letters, emails, notices and communications.

· Coordinate meetings of the CEO and ensure timely circulation of relevant documents.

· Prepare MIS, status reports and data/information required by the CEO.

· Handle confidential and sensitive information with utmost discretion.

· Facilitate smooth communication between the CEO’s office and various departments.





· Undertake other administrative and coordination responsibilities assigned by the CEO.

Key Competencies

· Excellent written and verbal communication skills.

· Strong MS Office/Google Workspace and documentation skills.

· Excellent organizational, follow-up and time-management abilities.

· Professional etiquette and interpersonal skills.

· Ability to handle confidential information with discretion.

· Robust attention to detail and ability to work under pressure.

· Prior experience in a hospital, healthcare, medical college or corporate environment will be an advantage.

Qualification & Experience

Graduate in any discipline; preferably 5–8 years of relevant experience as Executive Secretary/Personal Assistant/Executive Assistant to a senior management executive, CEO, Director or equivalent.

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits

- Cell phone reimbursement
- Commuter assistance
- Leave encashment
- Paid sick time
- Provident Fund

Work Location: In person

📌 Executive Secretary (Durgapur)
🏢 IQ City Medical College u0026 Hospital
📍 Durgapur