Job Purpose To ensure accurate and timely recording and processing of day-to-day accounting transactions, with primary responsibility for Accounts Payable, invoice processing, vendor accounting, debit notes, journal entries, bookkeeping and month-end closing activities.

The candidate should have a strong foundation in basic accounting principles and understanding of debit and credit transactions, along with practical knowledge of invoices, payments, vendor ledgers and routine accounting entries.

Key Responsibilities

1. Accounts Payable Invoice Processing

- Review and process vendor invoices with appropriate supporting documents and approvals.
- Verify invoices against Purchase Orders, GRNs/service confirmations and other relevant documents.
- Ensure invoices are correctly accounted for and posted in the ERP.
- Check appropriate GL, cost centre, tax and expense classification.
- Coordinate with internal teams for resolution of invoice discrepancies.
- Monitor pending invoices and ensure timely accounting.
- Assist in vendor payment processing and related accounting activities.

2. Basic Accounting Bookkeeping

- Perform day-to-day bookkeeping and accounting activities.
- Understand and correctly record debit and credit transactions.
- Understand the accounting flow from invoice booking vendor liability payment vendor ledger adjustment.
- Pass routine accounting entries for purchases, expenses, payments, receipts, provisions and other transactions.
- Ensure transactions are recorded in the appropriate GL accounts.
- Review ledger postings and identify basic accounting errors or incorrect classifications.
- Maintain proper supporting documentation for accounting transactions.

3. Journal Entries

- Prepare and post Journal Vouchers (JVs) as and when required.
- Pass entries relating to accruals, provisions, reclassifications and other routine accounting adjustments.
- Ensure appropriate approvals and supporting documents are available for JVs.




- Review the impact of entries on relevant GL and vendor accounts.

4. Purchase Debit Notes

- Prepare and process purchase debit notes for shortages, quality issues, rate differences, recoveries, claims and other applicable adjustments.
- Coordinate with relevant teams for supporting documents and approvals.
- Ensure correct accounting and adjustment in vendor accounts.
- Track pending debit notes and ensure timely closure.

5. Vendor Accounting Reconciliation

- Maintain and review vendor ledgers.
- Perform vendor account reconciliation with supporting records.
- Identify outstanding invoices, payments, debit notes and other differences.
- Coordinate with internal teams and vendors for resolution of reconciliation differences.
- Ensure vendor balances are accurate and properly supported.

6. Month-End Closing

- Complete month-end accounting activities within defined timelines.
- Ensure all invoices and expenses relating to the period are properly accounted for.
- Assist in recording month-end accruals and provisions.
- Review pending invoices, GRNs and other outstanding accounting items.
- Perform ledger scrutiny and reconciliation.
- Prepare necessary month-end schedules and supporting workings.
- Ensure accounting records are complete and accurate before closure.

Minimum Accounting Knowledge Expected The candidate must have a transparent understanding of basic accounting concepts, including:
- Fundamentals of Debit and Credit.
- Understanding of Journal, Ledger and Trial Balance.
- Accounting treatment of purchase invoices and expense invoices.
- Basic understanding of GST and TDS in purchase/vendor transactions.
- Ability to identify whether a transaction should be recorded as an asset, expense, liability or income.

Disclaimer: This job posting and location has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Executive - Finance & Accounts - Shared Services (Surat)
🏢 Magicrete Building Solutions
📍 Surat