We are seeking a highly capable Executive Assistant to provide strategic and operational support to two Vice Presidents of Human Resources in the APAC region, based in India and Singapore.

This role requires exceptional judgment, proactive problem‑solving, and the ability to seamlessly manage complex calendars, cross‑border coordination, and sensitive HR‑related matters. The Executive Assistant will act as a trusted partner to HR leadership, enabling them to focus on organizational impact, talent strategy, and business priorities across APAC.

Key Responsibilities

Executive & Calendar Management

- Manage complex, high‑volume calendars across multiple time zones (India, Singapore, APAC, and global), proactively resolving conflicts and anticipating needs.
- Coordinate leadership meetings, HR forums, talent reviews, and regional touchpoints, ensuring agendas, materials, and logistics are prepared in advance.
- Serve as a prioritization partner, helping leaders focus time on the most critical people and business priorities.

Strategic & Administrative Support

- Draft and prepare professional correspondence, presentations, briefing materials, and reports on behalf of HR leaders.
- Review outgoing communication for accuracy, completeness, approvals, and adherence to executive and HR protocols.
- Support short‑term prioritization and day‑to‑day operational decision‑making for the leaders.

Travel, Expenses & Logistics

- Arrange domestic and international travel for APAC and global engagements in accordance with company policy, including visa and documentation coordination.




- Manage expense reporting and corporate credit card reconciliations accurately and on time.
- Support logistics for executive visits, leadership offsites, and key APAC HR events.

Cross‑Functional & HR Coordination

- Partner closely with HRBPs, Talent, People Operations, Finance, IT, and Workplace teams to ensure smooth execution of HR priorities.
- Assist with onboarding and setup activities for new HR leaders or team members, including systems, tools, and access.
- Handle sensitive and confidential HR information with the highest degree of discretion and professionalism.

Operational Excellence & Continuous Improvement

- Identify inefficiencies or recurring challenges and proactively recommend or implement solutions.
- Leverage digital tools and AI‑enabled solutions to streamline workflows, improve coordination, and enhance productivity.
- Continuously raise the bar on quality, responsiveness, and executive experience.

Required Qualifications

- Significant experience (typically 7+ years) supporting senior executives at Dir/VP or above, preferably in a regional or global role.
- Proven ability to manage complex, fast‑changing calendars and priorities across geographies and time zones.
- Exceptional organizational, communication, and stakeholder‑management skills.
- High degree of judgment, discretion, and comfort handling sensitive HR and people‑related matters.
- Demonstrated ability to work independently, anticipate needs, and take full ownership of responsibilities.
- Solid proficiency with productivity tools (Outlook, Teams, PowerPoint, document collaboration tools); comfort leveraging AI or automation to improve efficiency.

Education:

- Graduate

📌 Executive Assistant (Hyderabad)
🏢 Trigent Software
📍 Hyderabad